PROCUREMENT ANALYST I

DOCUMENT NUMBER:  D001217226

TITLE: SCH.PROCUR.PROF.II

 

POSITION TITLE:           Procurement Specialist - Technical

POSITION CATEGORY:  Manufacturing | Distribution | Corporate | Operations

REPORTS TO (JOB TITLE):           Supply Chain Manager (SCM)

DUAL REPORT              Center of Excellence (COE)

 

Job Purpose                                       

The  role of a Procurement Specialist is to supports the sourcing and purchasing of technical goods and services offor the organization and ensures they are purchased from specified suppliers that meet demand requirements, business, and quality specifications. Expertise is required in technical specifications and supplier evaluation which will play a critical role in maintaining an efficient supply chain and supporting the successful execution and fulfilment to our customer. This role may also be responsible for negotiating with suppliers and ensuringe goods and services are delivered upon agreed terms and conditions, seeking maximum value for the company including agreed time and cost.

 

 

Roles & Responsibilities

 

SAFETY, SECURITY & COMPLIANCE

·         Maintains the highest standards of corporate governance, ensuring that all activities are carried out ethically and in compliance with Company’s Security, Compliance & HSE policies, Management System, relevant laws, regulations, standards, and industry practices and complies with the Company’s Rules to Live By

·         Places Quality, Health & Safety, SecuritySecurity, and protection of the Environment as core values while never intentionally placing employees, our processes, customers or the communities in which we live and work at riskrisk.

·         Seeks continual improvement in Health, Safety, Security & protection of the Environment, taking into accountconsidering responsible care, process vulnerabilities, public, customer and employee inputs, knowledge and technology and best business practices to exceed customer expectationsexpectations.

·         Supervisors & Managers should demonstrate effective safety leadership for the health and safety arrangements of all subordinates and for any persons visiting them while on the Company premisespremises.

·         Ensures that the correct buy to pay channel (matrix) is consistently applied with regard of the use of Purchase Orders and P-Cards

 

QUALITY

·         Responsible for being familiar with the Company's Quality policies and takes an active role in the compliance and improvement of Weatherford’s Management System

·         Maintains service quality as immediate priorities when working across all areas of the business and continually seeks areas for improvement

 

OPERATIONS

·         Develop and maintain a comprehensive understanding of the technical specifications of products and services procured. Work closely with engineering teams to interpret technical drawings, requirements, and standards.

·         Reviews purchase requisitions raised by Operations and/or Manufacturing branches 

o    Seeks clarification of request by obtaining necessary information including, but not limited to, technical specifications and required delivery date 

·         Sources requested part/service to required specifications per guidelines  

o    Inventory Redeployment Check to use existing inventory 

o    Utilize Contract Pricing where available 

o    Requests quotes from suppliers on items needed for branch operations to required specifications and communicates delivery need 

o    Evaluates supplier response for accuracy of quote, as well as pricing and delivery requirements 

o    Utilizes competitive bidding competencies, targeting the best quality, delivery, and total cost of ownership

·         Performs tasks relative to Purchase Order management 

o    Create to New Order guidelines & Communicate valid Purchase Order to branch and supplier 

o    Receive acknowledgement and updates anticipated delivery dates per communication with supplier and receiving/ordering branch 

o    Monitors for Change Management Requirement – Updates Purchase Order to add/adjust freight charges, PO amendments and any other changes affecting the accuracy and maintenance of the order to ensure alignment on expected delivery date 

·         Acts as a liaison between the supplier and Source to Pay functions to resolve issues affecting timely payment, including but not limited to: 

o    PO Receipt 

o    Invoice disputes - Aids in resolution of payable issues that may arise to facilitate quotePurchase Order receipt 

o    Supplier requirements 

o    Payment term resolution 

o    Received Not Vouchered 

o    Shipped Not Received/Import Tracking 

·         Facilitates or assists in supplier contract negotiations, as required 

·         Participates in supplier review process and develop relationships with identified key strategic suppliers

·         Ensures safe and efficient utilization of company systems, tools, and spreadsheets/reports 

·         Supports supplier base rationalization by working closely with Sourcing and Category Management  

·         Reports supplier non-conformances and follow-up until resolved  

·         Use of material planning (MRP/DRP) reports to determine and review supply requirements needed to support the business and/or production demand, including outside processes where needed

·         Discern supplier relationship needs based on transaction type.; Leverage relationship to aid in on-time delivery, product development, operational efficiencies, and overall performance

·         Where applicable, ensures the security and accountability toof Weatherford processes by documenting and processing transactions in accordance with Sarbanes-Oxley

 

COMMUNICATION

·         Maintains effective communications with all key stakeholders both internal and where appropriate external

·         Supervisors & Managers should clearly communicate expectations, roles and responsibilities to their reports

·         Prepares and communicates shortage and backlog reports, and provide visibility of other potential interruptions to internal customers 

·         Contact vendors, place orders, verify supplies, manage supply requisition, and communicate with suppliers to determine expected delivery dates and inform internal clients of potential delays.

 

FINANCIAL

·         All employees have an accountability to the organizsation to be financially responsible whether they are in charge of a function budget or simply their own expenses

·         Costs incurred should be within approved budget, processed within agreed time frames & following the relevant financial policy and procedure

·         More senior roles will identify opportunities to reduce total cost of ownership and work with the Supply Chain Leaders to develop implementation plans 

 

PEOPLE & DEVELOPMENT

·         Employees have a responsibility for developing their own careers within the Company including completing all necessary function, compliance & business standards training to enhance their knowledge, skills and experience

·         Employees should engage on a regular basis with their line manager to discuss their personal performance, objectives and opportunities to enhance their skills and experience to support their career potential

·         Supervisors are expected to actively engage their employees to support talent management through Weatherford’s performance management process, including but not limited to talent assessments, succession planning & regular coaching opportunities

·         Supervisors should collaborate with Human Resources & Training Development to drive strategies for the recruitment & retention of key personnelal & to foster an environment that supports the attraction & retention of a high performing talented workforce

 

VISION & LEADERSHIP

·         Demonstrates leadership, ethical behaviour and adherence to Weatherford standards at all times

·         Identify process problems and concerns and make recommendations for innovative solutions and corrective actions to achieve desirable results, help the company better manage cost on supplies and supplier

 

 

Experience & Education

 

REQUIRED

·         4 year4-year degree or equivalent at university and 6 or more years of Supply Chain experience

·         Prior working experience in planning, purchasing and material optimization

·         Experience working in a procurement, supply chain, planning, material management position 

·         Entry level candidates may have prior experience in commodity specific work fields  

 

 

PREFERRED

·         Certified Purchasing Professional (CPP) or Certified Supply Chain Professional (CSCP) 

 

Knowledge, Skills & Abilities

 

REQUIRED

·         Solid Knowledge of Material Resource Planning and Demand Resource Planning 

·         Good understanding of Procurement processes, Industry Standards and Supplier Management  

·         Strong analytical, negotiation and communication skills; ability to influence

·         High attention to detail and a high level of accuracy 

·         Proficient in MS Office suite including advanced Excel skills

·         Ability to work well under pressure, multi-task with proven record of meeting deadlines 

·         Must be flexible with the ability to work in a constantly changing environment and quickly adapt to operational requirements 

·         Ability to interact in English and potentially other language relevant in local hub

 

Travel Requirement: This role may require domestic and potentially international travel of up to:  10-25%

 

JOB DESCRIPTION SCOPE

This job description’s purpose is to offer some details on the scope and depth of the role and its interaction with other roles with the organizsation, through a focus on key criteria. It cannot capture the entire scope of the role. The document is generic in nature and offers consistency in role content from the early career level to more senior levels. The Company’s expectation is that the holder of the role understands and accepts that its expectations will be potentially greater from those in more senior roles than those at an early stage of their career. Responsibilities may well be greater and their decisions will have greater impact on the function and organizsations performance. The Company reserves the right to amend the content of the job description to better reflect the changing scope of the role with or without notice.

 

HUMAN RESOURCES ADMINISTRATION

CAREER PATH                                                                                  LEVEL

EXECUTIVE                                                                                                                    I - V                      Make Selection

Holds management accountability for a business, division, major geography, corporate function or major corporate sub-function. Develops, establishes & approves long terms strategy for the area managed

MANAGEMENT                                                                                                              I – V                     Make Selection

Achieves goals through the work of others. Responsibilities inc; performance management, merit review, training & development. Focus is on managing others and applying operational or strategic management skills

PROFESSIONAL                                                                                                              I - VII                    Level II

Applies a theoretical knowledge-base to work in order to achieve goals through own work. Characterised by specific functional expertise, typically gained through formal education. May provide guidance to others using technical expertise

TECHNICAL                                                                                                                    I – V                     Make Selection

Performs technical work, often in support of professional roles. Requires vocational training or the equivalent experience. Performs duties according to established procedures

SUPPORT                                                                                                                      I – V                     Make Selection

Performs clerical or administrative work, requires vocational training or the equivalent experience and performs duties according to established procedures

OPERATIONS                                                                                                                 I – V                     Make Selection

Performs operational, craft or manual tasks. Typically requires vocational training, apprenticeship or equivalent experience. Performs task according to established procedures.

 

GEOZONE ADDENDUMS

The job description template is a generic document designed to improve the quality, consistency and accuracy of the information regarding the Company’s expectations for the position. Individual countries may have some regulatory requirements that are required to be included in the job description. Any specific country requirements are captured in their specific Geozone addendum, which should be issued to the employee with the job description document.