This is not a clerical position. As the Accounts Payable Supervisor, you will own the AP function end-to-end with real autonomy and minimal oversight. Your judgment on payment timing, vendor relationships, and financial accuracy will directly impact the business and the US-based clients it serves.
If you are used to processing invoices and passing them up the chain, this role is not for you. If you have independently owned AP, made cash flow decisions, and handled client communication without hand-holding, we want to hear from you.
What You'll Be Doing
- Manage the full AP cycle from invoice receipt and GL coding to payment execution and reconciliation
- Handle accruals accurately and on schedule
- Make independent payment timing decisions based on cash flow position
- Serve as the primary point of contact for vendor and client communication, including disputes, follow-ups, and status updates via email and phone
- Maintain accurate and organized records in QuickBooks Online
- Identify and flag discrepancies before they escalate
- Collaborate with internal teams and US-based clients, providing clear and timely updates throughout
Requirements
- Hands-on experience coding bills to GL accounts and managing accruals
- Proven track record of owning the AP function independently, not just supporting it
- Experience making payment prioritization decisions during tight cash flow periods
- Demonstrated ability to handle billing disputes and vendor or client communication without escalation
- Proficient in QuickBooks Online
- Strong written and verbal communication skills with the ability to represent the company professionally in client-facing interactions
- Comfortable working US business hours and communicating across time zones
- Highly organized with the ability to manage competing priorities and meet deadlines without being micromanaged
Nice to Have
- Background in food and beverage or hospitality accounting
- Experience in an outsourced accounting or bookkeeping firm
- Familiarity with multi-client or multi-entity AP management
- Prior experience supporting US-based clients remotely
This Role Is Not for You If
- Your AP experience is mostly clerical or transactional
- You have not directly owned the AP function
- You have limited QuickBooks Online experience and are not confident adapting quickly
- You rely on others to handle vendor disputes or client-facing communication
- You have no prior experience working with US-based clients or teams
- Direct experience working with or supporting US-based clients, including communication across time zones
- Experience in the food and beverage or restaurant industry, with a solid understanding of its financial operations and vendor dynamics
Benefits
- Health insurance for contractors
- Holiday extra pay
- Work hours generally align with standard U.S. business hours, with some flexibility depending on client needs
- 100% home-based position
- Mental health days to support team well-being
- Performance-based incentives in addition to base salary
- Annual review and appraisal process
- Opportunities for professional growth and advancement within the company
