Office Manager

Company Description

Today, Assystem is among the top three independent nuclear engineering firms worldwide. With over 60 years of experience in highly regulated sectors, the group supports public and industrial stakeholders in the execution of complex and strategic infrastructure projects, subject to high safety and security requirements. 

Assystem mobilizes 8,000 experts in 13 countries and intervenes across the entire project lifecycle, in engineering, project management and digital solutions.

Job Description

Assystem is looking for an enthusiastic an experienced Office Manager to join our Bolton office. as part of the Business Services team. This is a varied and rewarding role providing a administrative support.

We are seeking a professional, well-presented individual with strong communication skills and excellent attention to detail. The successful candidate will have a flexible, positive attitude, be willing to “pitch in” where needed, and thrive in a busy office environment.

If you are organised, proactive and enjoy supporting teams to succeed, we would love to hear from you.

🔑 Key Responsibilities

🛎 Reception & Front of House

• Receptionist duties including welcoming guests, staff visitors and contractors

• Ensuring the Assystem visitor protocol is followed including checking ID and signing in guests

• Security Officer duties (Responsible Security Officer)

👥 Onboarding & Offboarding

• New starter onboarding, assisting with the issuing of passes etc

  • Performing office inductions

  • Issuing car parking permits

• Assisting with the leavers process, return of passes and IT

🦺 Health, Safety & Compliance

• Acting as Responsible Health and Safety Officer (RHSO)

  • Representing the Bolton office at Health and Safety meetings

  • First Aider (training will be provided)

  • Fire Marshal (training will be provided)

📦 Office & Facilities Management

• Responsible for post and parcel collection and deliveries to and from Building Reception; opening post, date stamping and distributing to colleagues on a timely basis

• Maintaining office systems, including data management and filing

• Manage office supplies including stationery and consumables; maintain coffee machine

• Supporting the UK central Business Services team with office maintenance and repairs including hosting contractors

• Organise catering for corporate events or meetings as required

• Creation and maintenance of key holder rota and ensure it is adhered to

• Build and maintain excellent relationships with the onsite building management team

• Responding to Facilities tickets in a timely manner

💼 General Business Support

• Raising Purchase Requests/Orders to suppliers using ERP system

• Supporting travel bookings

• Other reasonable business support tasks as requested by the Business Unit

Qualifications

📁 Previous experience in an administrative or office support role

👔 Professional and well presented

💬 Strong communication and interpersonal skills

🔍 Excellent attention to detail

⏰ Ability to prioritise tasks and work to deadlines

🤝 Flexible, positive and team-oriented approach

Additional Information

🌟 Why Join Us?

✨ Be part of dynamic construction and engineering projects
✨ Work in a collaborative and professional environment
✨ Develop your skills within a structured and well-supported team

 Please be aware that many roles at Assystem are subject to both security and export control restrictions.

• These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation.
• All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

We will consider Inside IR35 Contractors or permanent staff.

NOTICE TO CANDIDATES ON RECRUITMENT FRAUD - We are committed to safeguarding candidates from fraudulent activity associated with our recruitment process. Please note that we will never offer specialist CV writing services, request payment or ask for sensitive personal information during the recruitment process.

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.