Vendor Agreement Coordinator

About the Organization

E2 Consulting Engineers, Inc. (E2) is a professional services firm established in 1988 specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

Overview

We are seeking a highly organized and detail-oriented Vendor Agreement Coordinator to support utility infrastructure and capital project programs. This role will be responsible for managing vendor agreement requests, processing work releases, tracking agreement spend and expiration dates, and coordinating closely with project teams and procurement stakeholders. The Vendor Agreement Coordinator will be process-driven, accountable, and experienced in managing contract or procurement-related workflows in a fast-paced environment.

Responsibilities

Vendor Agreement Administration

• Intake vendor agreement updates and new agreement requests from Gas Project teams.
• Coordinate and process vendor agreement requests through Ariba and related procurement systems.
• Ensure agreement documentation is complete, accurate, and aligned with internal processes and requirements.
• Support creation and maintenance of vendor agreement records and associated tracking logs.

Work Release Processing

• Process job-specific work releases tied to active vendor agreements.
• Coordinate with project teams and procurement stakeholders to ensure timely approvals and execution.
• Track work release status and maintain accurate documentation throughout the lifecycle.

Spend & Expiration Tracking

• Monitor active agreement spend against approved budgets and contract values.
• Track agreement expiration dates and proactively coordinate with project teams regarding renewals, amendments, or closures.
• Develop and maintain reporting dashboards and trackers for agreement status, spend utilization, and upcoming expirations.
• Identify risks, gaps, or process inefficiencies and recommend improvements.

Process Improvement & Stakeholder Coordination

• Collaborate with Gas Project teams, Supply Management, and Procurement teams to improve alignment and workflow efficiency.
• Support standardization and continuous improvement initiatives related to vendor agreement management processes.
• Participate in process documentation updates, reporting enhancements, and workflow optimization efforts.

Qualifications

• Bachelor’s degree in Business, Supply Chain, Project Management, Finance, or related field preferred.
• 3+ years of experience in contract administration, procurement support, vendor management, project coordination, or related functions.
• Strong attention to detail and organizational skills.
• Experience working with procurement or ERP systems such as Ariba and SAP preferred.
• Strong analytical and reporting skills with proficiency in Microsoft Excel.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong communication and stakeholder coordination skills.
• Self-driven and accountable for quality and accuracy of deliverables.

Preferred

• Experience supporting utility, infrastructure, engineering, construction, or capital project environments.
• Familiarity with vendor agreement lifecycle management and procurement workflows.
• Experience tracking budgets, contract spend, and expiration management.
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Benefits

E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.

Wage Data Per State Requirements

Pay range for this position is $38.00-$48.00/hr. The starting pay will be commensurate with skill, education, experience, and working environment.

Work Environment/Physical Demands

Work Environment

This job operates in a professional office environment and uses standard office equipment such as computers and phones.

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit/stand for up to 8 hours per day.
• Ability to move freely for up to 8 hours per day.

Local Candidates only

Yes

Drug Free Workplace

E2 Consulting Engineers, Inc. is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty physical examination.  Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.

Solicitation

Please no solicitation of any kind from agencies, staffing, or recruiting firms.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.