Office Manager

D.A. Davidson & Co. - the Strength of AdviceOur firm delivers a breadth of quality financial solutions to individual and institutional investors, companies, and government entities. D.A. Davidson Companies provides straightforward, personalized advice, nationally recognized research, and capital market investment banking expertise to clients who need help achieving their strategic financial goals.
Job Description We are looking for a highly motivated Office Manager to join our Equity Capital Markets office in New York, NY. This is an energetic and performance-driven office; the Office Manager will have an integral role contributing to effective business operations, employee engagement, and the work environment. This role will work closely with senior and junior employees on a variety of initiatives aimed at streamlining office procedures, enhancing company culture, and other support related tasks. 

Qualifications:

• A minimum of 4 years’ experience in an administrative or office management role, supporting a large office or team in a fast-paced professional environment required.
• Must be proactive and solution-oriented: be the first to notice problems, and propose and execute solutions.  
• Excellent organizational skills and attention to detail.
• Ability to work under pressure with diverse workloads and minimal direct supervision.
• Strong written and verbal interpersonal skills, with the ability to communicate effectively and professionally with guests and employees at all levels. 
• Strong understanding of office technology and hardware, and the ability to promptly learn to use new technologies as needed.
• Strong working knowledge of MS Office, and the ability to work with or promptly learn to work with other applications.  
• Ability to apply good judgment and appropriately handle sensitive or confidential information and situations.
• A team player, willing to assist in other areas when necessary.
• Ability to work overtime as needed.
• This role is 100% in-office. Candidates must be able to work on site full time, five days per week. 

Duties:

• Oversee all daily office functions to maintain a professional and enjoyable work environment.
• Serve as first point of contact for visitors, vendors, and clients.
• Work closely with internal facilities team on office space, logistics, and improvements.
• Coordinate with building management and outside vendors on office maintenance and repairs.
• Manage logistics for in-office meetings, including setting up video conferencing or conference calls, ordering refreshments, and printing materials.
• Manage breakroom and office supply inventory and budget, including coordination with IT on hardware needs.
• Take point with IT on equipment or connection issues, ensuring problems are resolved as efficiently as possible.
• Provide event planning assistance to Marketing and Corporate Access teams, with occasional off-site event support.
• Propose and coordinate internal employee engagement events such as happy hours, offices lunches, holiday celebrations, etc.
• Assist with onboarding for new hires.
• Process office invoices and employee expense reports and submit for payment.
• Assist other administrative staff on projects as needed.
• Establish and maintain working knowledge of company policies and procedures. 

At D.A. Davidson, we are committed to fostering a diverse environment that supports the development and inclusivity of all employees.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
ACKNOWLEDGMENTPlease answer all questions carefully.  By submitting this application for employment, I certify that all of the above information is true and complete and I understand that any falsification or omission of information made by me may disqualify me from further consideration for employment or, if hired, may result in my termination of my employment at any time during the period of my employment, regardless of the amount of time that has passed. California applicants, please see D.A. Davidson’s California Resident Privacy Policy.