Penn State University
Administrative Assistant, College of the Liberal Arts
🇺🇸Pennsylvania, United States4 days ago
$38,300 – $55,500Full Time
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
POSITION SPECIFICS
The Department of Applied Linguistics in the College of the Liberal Arts is seeking an Administrative Assistant who will serve as a key administrative resource for the Center for Language Acquisition and the English for Professional Purposes Intercultural Center.
The Administrative Assistant will support a wide range of activities—including event coordination, front-office support, and research administration—while contributing to the centers’ shared mission to advance understanding of language use and language learning.
Provide front-office support, including greeting visitors and responding to phone calls and emails
Support daily operations such as event registration, room reservations, managing office supplies, and submitting expense reports
Coordinate meetings, workshops, trainings, speaker events, and conference exhibits
Handle logistics for experiential learning opportunities for students; track participation and compile feedback and assessment data
Maintain center websites, social media accounts, and mailing lists
Create and update print and digital publications for marketing purposes
Excellent interpersonal, communication, and attention to detail skills
Ability to work with a high level of professionalism both independently and as a member of a team
Ability to exercise discretion and judgment while managing confidential materials
Demonstrated ability to manage competing priorities and adapt to changing needs
Experience with core Microsoft Office applications, particularly Outlook, Word, and Excel
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None
Applicants must submit a cover letter addressing their interest and relevant experience, along with a resume.
The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.
Important Note: In accordance with College guidelines, this position requires a minimum of three days per week of on-site work at the designated work location.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
