The Staffing & Professional Development Coordinator, Private Funds will oversee the professional development of junior associates and specialty associates/counsel (including but not limited to the Funds Transactions and US Lux teams) in the Private Funds East Coast practice, including, but not limited to, staffing, talent engagement initiatives and mentoring. The Staffing & Professional Development Coordinator, Private Funds will work within the Legal Talent Team, reporting to the Manager-Professional Development, Private Funds and will support the Staffing Partners and Practice Leader for the department.
Essential Job Duties & Responsibilities
Staffing
- Work closely with staffing partners in the New York, Boston, Houston, and Washington D.C. offices to help maintain an equitable level of utilization across the department/teams.
- Make staffing recommendations/match staffing needs with the appropriate resources, based on availability, experience, and desired exposure to various matters/teams.
- Provide associates with the opportunity to work on a variety of matters while balancing growth opportunities with client needs.
- Strive to maintain a consistency of experiences and equitable distribution of assignments across the practice area.
- Update staffing database and charts.
Onboarding
- Participate in and assist in scheduling staffing/welcome meetings, lunches, etc.
- Update any applicable group lists.
Managing Absence Time
- Track absence time and maintain vacation calendar.
- Coordinate any necessary matter team coverages.
- Track vacation carryover.
Facilitating Associate Life/Engagement
- Develop professional rapport and relationships with associates/counsel through regular check-in calls; gain understanding of their professional experiences and objectives; evaluate associate and counsel availability, and general wellness.
- Escalate issues to Legal Talent management.
- Mentoring/Advisor Program
- Work closely with the Legal Talent team to pair associates/counsel with mentors and partner advisors.
- Ensure associates/counsel are connecting with their respective mentors and advisors and engaged in dialogue about ongoing professional development goals.
- Provide an active feedback loop between associates/counsel, Legal Talent, and the partners in the group.
- Collaborate with the Manager-Professional Development, Private Funds to plan and facilitate a variety of team-building events to foster connectivity.
Legal Talent Support
- Performance Reviews
- Ensure that each associate/counsel has thorough evaluations and developmental objectives.
- Assist with verbal intake of feedback from partners.
- Update VI feedback tracking system.
- Coordinate regularly with other Private Funds professional service team members (e.g., Director of Practice Services, Director of Practice Management, the FundsKM team, Training and Development Manager, etc.) to further practice group initiatives.
- Work on a variety of ad hoc projects as needed.
Education
Required
Skills and Experience
Required
- 3-4 years of comparable experience, prior experience in a law firm preferred; Staffing experience preferred but not required.
- Strong oral and written communication skills and the ability to interact well and build professional relationships while maintaining confidentiality; collaborative approach to working with others of all seniority levels.
- Strong interest and experience in professional development.
- Ability to self-direct, manage multiple priorities, analyze needs and implement solutions.
- Strong organizational skills and attention to detail for both long and short-term projects and responsibilities.
- Must be team oriented, contributing as needed on unexpected projects or requests.
- Proficient in Word, Excel and PowerPoint and comfortable working in web-based databases/software, e.g., viDesktop.
- Must be flexible to adjust hours to meet departmental needs.
Salary Information
NY Only: The estimated base salary range for this position is $70,000 to $85,000 at the time of posting.
The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
Simpson Thacher will not sponsor applicants for work visas for this position.
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