Assistant to the Associate Provost & Internal Grants Coordinator

This position is very important to the Office of Research, Grants, and Foundation Relations (RGFR), as it involves a great deal of interaction with the faculty, staff, and students of Pepperdine University. This position provides comprehensive administrative support to the Associate Provost and the RGFR team, including the organization, entry, and retrieval of correspondence and data relevant to Pepperdine's internal research programs and other research support services. It is a position requiring confidentiality and sensitivity to issues and personnel, as well as excellent communication skills and attention to detail. This position supports the University's strategic plan by promoting continued interest in and growth of Pepperdine's research portfolio.

Duties

• Provide daily support for University faculty, staff, and students awarded internal research grants. This includes faculty/student reimbursements, vendor payment requests, credit card reconciliation, petty cash reimbursements, supply/equipment purchases, student researcher hiring/tracking, and travel arrangements (e.g. conference registration, airfare, lodging); as well as budget reconciliation of research funds managed by the Associate Provost. 
• Provide high-level administrative support to the Associate Provost for Research, Grants, and Foundation Relations (calendar management, scheduling, travel, etc.) and perform general office duties in support of RGFR (e.g. curate monthly newsletter). 
• Manage faculty applications and award correspondence for internal research programs. 
• Organize various events related to RGFR services (e.g. annual Seaver research symposium, summer research opening reception). 
• Maintain various research support websites. 
• Assist Associate Provost with administrative aspects of Pepperdine's Institutional Review Board (IRB) and Institutional Animal Care and Use Committee (IACUC). 
• Perform other duties as assigned.
• Upholds University mission through work performed. 

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• A bachelor's degree.
• 3 years of office experience.
• Experience in planning and executing events.
• High level of motivation, enthusiastic, and possesses strong interpersonal skills and a professional manner.
• Excellent writing, editing, and communication skills.
• Interest and ability to conduct research.
• Ability to work independently and as part of a team.
• Proven ability to multitask and capable of handling changing priorities under a deadline while maintaining attention to detail.
• Ability to perceive overall applications and concepts.
• Aptitude and willingness to learn new computer software.
• PC literacy.
• Writing and/or editing experience.
• Proficiency in Google applications and Microsoft Office (especially MS Word and Excel).

Preferred:

• Previous administrative experience in a higher education environment.
• Understanding of the higher education environment.
• Experience in web design and maintenance (knowledge of OmniUpdate).
• Graphic design experience (knowledge of Adobe Photoshop and Adobe InDesign).
• Database management experience.
• Experience with PeopleSoft, Kronos, and Google applications.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $27.25 - $30.28 per hour 

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.

Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.