Description
The Buyer supports purchasing activities across production orders, retail inventory, operating supplies, and related equipment needs. This role manages purchase orders, coordinates with domestic and international suppliers, and helps ensure products are delivered on time, within budget, and aligned with business needs.
The ideal candidate will have experience working with factories, a strong understanding of international shipping and logistics, and the ability to stay highly organized while managing multiple priorities, deadlines, and supplier follow-up. This role works closely with Operations and Finance teams. This is not a remote position.
This position plays an important part in maintaining reliable supply flow, supporting park operations, and helping the company scale purchasing processes efficiently across a growing multi-location platform.
Requirements
Key Responsibilities
- Manage purchase orders from issuance through delivery, including tracking quantities, pricing, lead times, and shipment status.
- Communicate with domestic and international suppliers to confirm specifications, resolve issues, and maintain delivery timelines.
- Track international shipments from factory departure through warehouse delivery, including follow-up on freight and customs-related issues as needed.
- Manage production order activity and proactively follow up on open items, delays, shortages, quality concerns, or vendor issues.
- Coordinate retail buying and inventory replenishment activities for operating supplies, merchandise, and related items.
- Coordinate with warehouses and park locations to support timely receipt and distribution of goods.
- Work with the Operations and Finance teams to ensure purchasing needs align with project and business requirements.
- Support invoice matching, receiving discrepancies, and resolution of other purchase-related issues.
- Build and maintain professional working relationships with suppliers, freight providers, and internal stakeholders.
- Maintain accurate vendor, item, and purchase order records in the ERP or purchasing system.
- Assist with vendor onboarding and ongoing supplier communication.
- Support cost-saving efforts by comparing pricing, monitoring vendor performance, and flagging opportunities for improvement.
Qualifications
- 3+ years of experience in purchasing, buying, procurement, or supply chain support.
- Experience working with factories or manufacturers, preferably including international suppliers.
- Strong understanding of international shipping, freight coordination, and import-related workflows.
- Experience supporting purchase orders, order tracking, and vendor communication.
- Experience supporting retail buying, production purchasing, or inventory replenishment.
- Highly organized with strong attention to detail and follow-through.
- Ability to manage multiple priorities, deadlines, and supplier communications in a fast-paced environment.
- Proficiency in Excel and ERP systems such as NetSuite or similar.
- Clear communication skills and the ability to work well across teams.
- Demonstrated ability to proactively identify issues, escalate risks, and drive follow-through with vendors and internal stakeholders.
Preferred Qualifications
- Experience in a multi-location retail, entertainment, hospitality, or operations-driven environment.
- Experience working with food and beverage vendors or distributors
- Familiarity with customs documentation, freight forwarders, or import compliance processes.
- Experience coordinating with Finance or Accounts Payable regarding invoice and receiving issues.
