Meeting Planner, Conventions & Internal Events

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

 

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

 

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

 

See what life is about at BCD M&E at bcdme.com/careers

 

Meeting Planner, Conventions & Internal Events

We are looking for a Conventions and Internal Meeting Planner to join our dynamic team within our Life Sciences Division. In this stakeholder-facing role, you will act as the convention planning lead for Society Engagements, Internal Company Meetings, and National Sales Meetings. You will collaborate with stakeholders and vendors alike to ensure each meeting and convention is executed flawlessly and compliantly from exhibit sponsorship to registration, to menu planning through onsite execution and budget reconciliation and everything in between.  You will keep projects running on time, on budget, and within compliance guidelines.  If you are someone who has strong planning skills and mastered the art of managing multiple priorities, then read on!

 

Your responsibilities:

• Plan and execute from start to finish all logistics relating to Conventions and Internal Events, including National Sales Meetings, Training Meetings, Advisory Board Meetings, Society Engagements, Tradeshows, and Conventions.
• Act as the main point of contact for your stakeholders, and ensure all milestones are clearly communicated and met. Be consultative in your approach. After all, you are an expert in meetings management.
• Communicate effectively with the exhibit design company and other vendor partners. You’ll be responsible for working with housing bureaus, ordering badges, collaborating on the design of booth sets, AV/Production needs (as necessary), ad hoc meetings and events, ground transportation, signage, and more!
• Build, monitor, and maintain concise and accurate event budgets. Think outside of the box on creative cost savings and menu planning ideas but ensure we remain compliant. Negotiate vendor contracts and build long-lasting partnerships.
• Create clear & and simple attendee communications and registration websites.  Create a well-timed and accurate communication plan.
• Ensure everyone, from stakeholders to attendees to staff members has a positive and memorable experience from the invitation stage, through onsite, and departure. We aim to please!
• The ability to travel regularly.

 

You’re good at:

• Communicating with stakeholders. You have the ability to own the room and convey confidence, knowledge of best practices in events, and a professional presence at first impression and on-going.
• Managing multiple priorities and being adaptable. You have exceptional problem-solving skills, are calm under pressure, and work well in a collaborative environment.
• Establishing long-lasting, professional relationships with stakeholders, co-workers, and vendors.
• Managing the complex world of compliance including understanding Meal Caps, State & Country Laws, and Transfer of Value reporting when applicable.
• Cvent, Excel, and Microsoft Office Suite.
• Our ideal candidate possesses 3+ years in a lead planner role in the Pharmaceutical or Life Sciences industry

 

You Should Know

• This role is on site in Raynham, Mass
• This role will require travel

 

 

THE PERKS

 

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

 

Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

 

Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

 

Make your move
The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

 

We’ve got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

 

We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.
 

Travel requirements for this role are as follows:25% to 50% 

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Meeting Planner, Conventions & Internal Events  is between $60,000 - $75,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

 

 

 

 

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