Administration & Event, Coordinator

Overview:

RMIT Vietnam is seeking an Administration & Event Coordinator to support SSET’s large-scale project activities, including independently planning, coordinating, and delivering projects.

WHY JOIN RMIT VIETNAM?

At RMIT Vietnam, international exposure meets real-world impact through strong industry and government collaboration. Working at RMIT means building a meaningful career while creating impact in a high-performing environment.

Further insight into our mission, impact and global connections is available in the RMIT Vietnam Profile.

WHAT WE OFFER

• Competitive remuneration VND package for Vietnamese candidates.

• 13th month Tet bonus

• Private Health insurance for you and your family, plus Personal Accident Insurance

Other benefits

• Generous annual leave, career leave, volunteer leave and public holidays (Christmas and Tet Holidays)

• Professional development and career advancement

• Access to state-of-the-art facilities and resources

• A vibrant and diverse campus life and more!

POSITION SUMMARY

The Administration & Event Coordinator plays a key role in independently planning, coordinating, and delivering large-scale project activities. The position focuses on managing project operations, stakeholder communication, and administrative processes to ensure smooth and effective implementation. Working closely with the Project Lead, the role requires a high level of autonomy, organisation, and stakeholder engagement to support project delivery, participant experience, and operational efficiency.

Reporting line: Project lead of the awarded RMIT SIC project “Empowering Educators with AI: A Nationwide Transformative Initiative for Vietnam” – Dr Linh Duc Tran

In direct report to: Project lead of the awarded RMIT SIC project “Developing an AI-integrated interactive e-learning platform for endoscopy training in Vietnam” – Dr Thuy Nguyen.

Key Accountabilities Summary

• Independently coordinate the planning and delivery of key project activities (teacher training program, AI competition, and educational festival, supporting the implementation of a complex E-learning platform with multiple functionalities, integration of seven AI models, collaboration with multiple vendors, overseeing and monitoring nationwide training activities delivered by medical partners), ensuring alignment across internal teams and external stakeholders.
• Support the Project Lead in stakeholder engagement, while proactively managing communication with partners and stakeholders throughout planning and delivery.
• Plan and manage operational activities, including schedules, permits, transportation, logistics, and material preparation, to ensure smooth and efficient delivery.
• Liaise and negotiate with internal and external stakeholders, vendors, and service providers to support project implementation.
• Provide financial admin support including monitoring project budgets, tracking expenditures, supporting the accrual  of  expenses,  and  assisting  in  legal  and  financial  procedures  with  funding  agencies,  university management, and relevant stakeholders. 
• Support the project lead(s) in terms of contract preparation, purchasing documentation, identification of, and negotiation with preferred service providers and vendors.
• Monitor milestones’ timelines and progress, and follow up on action items, taking ownership of assigned deliverables to ensure timely execution.
• Manage communication with partners and stakeholders across multiple platforms (e.g. Facebook, Teams, email), providing timely updates, guidance, and support to maintain engagement and satisfaction.
• Identify operational issues and risks during planning and delivery and proactively resolve or escalate them as appropriate.
• Support budget tracking and procurement processes, including monitoring expenses, maintaining financial records, and liaising with relevant teams in line with university policies.
• Maintain accurate documentation and records, ensuring compliance with university requirements.
• Undertake other duties as required by Project Lead

Key selection criteria

• A relevant bachelor’s degree in business, communications, event management, or a related field.
• At least three years of experience in a similar role.
• Proven ability to coordinate events or activities, including logistics, scheduling, and stakeholder communication.
• Strong organisational skills with the ability to work independently, manage multiple tasks, and meet deadlines.
• Experience in liaising and communicating with diverse stakeholders, including cross-cultural contexts.
• Demonstrated experience in managing communications across multiple platforms (e.g. email, social media, online systems)
• Familiarity with basic financial and administrative processes, including budget tracking, procurement, and record keeping.
• High level of attention to detail, with the ability to maintain accurate documentation and handle confidential information.
• Experience in supporting large-scale activities or events is desirable.
• Ability to display appropriate behaviors in line with the position, RMIT Values and RMIT Leadership Model.

HOW TO APPLY

To be considered for this role, it is mandatory to submit both a resume and a cover letter. Please click on the 'Apply' link provided in this Job Ads to initiate the application process.

Please note that we will be running a rolling recruitment process, so please apply as soon as possible.

Compliance Requirements

All academic appointments at RMIT Vietnam must meet University and local regulatory requirements, including English proficiency, background checks, and (for international candidates) eligibility for a work permit.

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS (General) with a score of at least 6.0 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).

Further guidance will be provided during the recruitment process.

RMIT UNIVERSITY COMMITMENT

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

IMPORTANT NOTICE:

• Please ensure that your application is submitted through our Workday system on the RMIT Careers page. We do not accept applications through other means.

• RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply.

• For any questions or support, feel free to reach out to our Talent Acquisition team at employment@rmit.edu.vn

#RMITVietnam

Applications Close:

18 thg 5 2026 11.59 pm

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community.  As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

https://www.rmit.edu.vn/about-us