EntryFull TimeEN
We’re a physician-led, patient-centric network committed to simplifying health care and bringing a more connected kind of care.
Our primary, multispecialty, and urgent care providers serve millions of patients in traditional practices, patients' homes and virtually through VillageMD and our operating companies Village Medical, Village Medical at Home, Summit Health, CityMD, and Starling Physicians.
When you join our team, you become part of a compassionate community of people who work hard every day to make health care better for all. We are innovating value-based care and leveraging integrated applications, population insights and staffing expertise to ensure all patients have access to high-quality, connected care services that provide better outcomes at a reduced total cost of care.
Please Note: We will only contact candidates regarding your applications from one of the following domains: @summithealth.com, @citymd.net, @villagemd.com, @villagemedical.com, @westmedgroup.com, @starlingphysicians.com, or @bmctotalcare.com.
Home Location: 4650 Westway Park Blvd Houston, TX 77041
Schedule: Monday - Friday 8am - 5pm
In the role of Referral Coordinator, you will offer inbound and outbound phone support while providing operational processing expertise of clinical referrals using telephony and EMR system(s) while working onsite in a central location within the market. The ideal candidate has experience in a contact center environment and can understand the needs of others to meet those needs with great service and operational processing accuracy. Knowledge of the healthcare industry include reviewing patient charts, insurance and medical billing processes, and EMR/HIN systems preferred but not required. The ability to have premier service interactions without patients is critical to success in this role, in addition to achieving all processing performance objectives.
How you can make a difference
Processes necessary prior authorizations and insurance referrals as needed to complete the referral process by using payor portal or calling the payor as needed.
Answers all phone calls in a patient, empathetic, and passionately communicative manner
Deliver on a commitment to solve problems with patience and understanding, providing knowledgeable and thoughtful service to exceed expectations
Coordinates medical specialty referral, procedures, and imaging for patients in a timely, efficient, and equitable manner
Utilizes EMR and HIN system(s) to track, research, and document patient information ensuring accuracy, completeness, and compliance with organizational and HIPAA standards
Utilizes Authman (Authorization Manager) to execute accurate, timely processing, tracking and management of patient referrals in accordance with organizational standards
Communicates information, including updates of referral requests, appointment details, and communication preferences via telephone, email, chat, and patient portal
Review patient charts and records to understand what authorizations and documentations need to be pursued
Ensure that all barriers to care (such as language, transportation restrictions, or financial needs) are addressed
Provides clear, thorough, and accurate documentation of all interactions with patients, and other individuals on behalf of patients, in the patient’s electronic health records
Maintains access to the Health Information Exchange (HIN) and other related systems
Maintains surveillance ticklers and/or work with Health Information Technology to proactively identify the need for patient care
Navigates patient to care, as assigned
Skills for success
A “people-first” attitude and premier customer service DNA
A genuine excitement to help patients and process referrals with operational excellence
A problem solver who can confidently troubleshoot and investigate to answer questions or resolve complaints
Confident with system processing and updates
Self-motivated: energetic, self-starter; can work autonomously
Ability to put yourself in patients’ shoes and advocate for them when necessary.
Results oriented: bias for action; demonstrated track record of achievement; drive for attainment of superior outcomes
Flexible: ably navigates within ambiguity; solution-oriented communication; conveys thoughts and expresses ideas effectively both verbally and in writing; strong presentation skills
Collaboration: orientation to team-based work product and results
Service: Actively supports others, demonstrates an optimistic, can-do approach to issue resolution
Humility: low ego; engenders trust; respectful
Experience to drive change
Service center excellence, call center preferred
Experience in the medical or health insurance field preferred
Knowledge of medical terminology
Excellent telephone etiquette
Skilled in basic computer operations and EMR
Bilingual in English and Spanish preferred
Excellent interpersonal skills, including empathy, patience, courtesy, and attentiveness
Ability to work independently with a strong sense of focus
Task-oriented, strong organizational skills, ability to multitask
Strong attention to detail
High school diploma or GED
Our team members are essential to our mission to reshape healthcare through the power of connection. VillageMD highly values the critical role that health and wellness play in the lives of our team members and their families. Participation in VillageMD’s benefit platform includes Medical, Dental, Life, Disability, Vision, FSA coverages and a 401k savings plan.
Our Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to, and does not discriminate on the basis of, race, color, religion, creed, gender/sex, sexual orientation, gender identity and expression (including transgender status), national origin, ancestry, citizenship status, age, disability, genetic information, marital status, pregnancy, military status, veteran status, or any other characteristic protected by applicable federal, state, and local laws.
Our Company cares about the safety of our employees and applicants. Our Company does not use chat rooms for job searches or communications. Our Company will never request personal information via informal chat platforms or unsecure email. Our Company will never ask for money or an exchange of money, banking or other personal information prior to the in-person interview. Be aware of potential scams while job seeking. Interviews are conducted at select Our Company locations during regular business hours only. For information on job scams, visit, https://www.consumer.ftc.gov/JobScams or file a complaint at https://www.ftccomplaintassistant.gov/.
