Grants & Contracts Specialist

Job Title

Grants & Contracts Specialist

Department

Post Award Services

Worker Type

Regular

Pay Type

Salary

Position Salary Minimum

$50,000

Position Salary Maximum

$53,000

Salary will be commensurate with the level of the position, education, and experience.

Scheduled Weekly Hours

40

Benefit Eligible

Yes

Screening Date

2026-05-19

Job Description Summary

The Grants & Contracts Specialist manages the full lifecycle of external funding—from initial proposal preparation to final closeout. You will serve as the primary point of contact for administrative and financial matters, ensuring all activities comply with organizational policies, donor requirements (e.g., Uniform Guidance), and federal/state laws.

Job Description

Key Responsibilities

Post-Award & Compliance

• Award Setup: Review grant agreements and contracts for "red flag" clauses; set up financial tracking in the accounting system.

• Monitoring: Track expenditures to ensure funds are spent according to the approved budget and timeline.

• Sub-award Management: Oversee any pass-through funding to partners, ensuring they are also in compliance.

Reporting & Closeout

• Financial Reporting: Prepare and submit periodic financial reports to funders.

• Audit Readiness: Maintain impeccable records for annual audits or donor-specific site visits.

• Closeout: Reconcile final accounts and ensure all deliverables have been met before the grant period ends.

Minimum Qualifications:

• Bachelor's degree in Business Administration, Finance, Public Administration, or related field AND 2+ years of experience in grant or contract administration.

Preferred Qualifications:

• Bachelor's degree AND Non-Profit or Higher Education experience.

Required Knowledge, Skills, & Abilities:

• Proficiency in Excel and specialized systems like Grants.gov, eRA Commons, or ERP software (NetSuite, Workday, etc.).

• Extreme attention to detail.

• Ability to explain complex federal regulations to non-finance staff.

Additional Position Information (if applicable)

Required Application Documents

Resume and Cover Letter.

Special Instructions (if applicable)

None

Additional Information

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.

Remote Work
For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

Reasonable Accommodations
Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560. Questions and follow-ups regarding requests should also be directed here.

Miami University Values Statement
Miami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility.

For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

Equal Opportunity/Affirmative Action Statement
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.

Clery Act
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at 513-529-2223.

Labor Law Posters for Applicants

Please visit our Labor Law Posters webpage to access all relevant and applicable labor law information.