Payroll Administrator Location: 505 Miller Avenue, Markham, Ontario Position Type: Permanent Full-Time Reporting To: Payroll Manager Start Date: Immediately Hours: Monday to Friday, 8:00am to 5:00pm Compensation: $65,000 to $70,000 per annum
About Miller Waste Systems: Miller Waste Systems Inc. has been in operation since 1961. As a proudly Canadian, privately owned and operated Waste Company, Miller Waste is a leader in waste management and diversion, providing governments and industries with a wide range of services in the province of Ontario, Nova Scotia, New Brunswick, and Manitoba, and currently operates out of more than 30 locations.
Our people are our number one asset and together we are working towards achieving our vision to be the most trusted, most operationally excellent integrated waste provider in North America. Join us and become a part of the Miller Waste team and be a part of something great, where you can make a difference.
Summary: Miller Waste Systems is seeking a detail-oriented Payroll Administrator with experience processing multi-provincial payroll, ensuring compliance with federal and provincial legislation, and maintaining accurate payroll records. Skilled in calculating employee compensation, deductions, benefits, and garnishments, and preparing T4s, ROEs, and related filings. Strong attention to detail with expertise in payroll reconciliation, reporting, audits, and employee inquiries. Committed to accuracy, confidentiality, and adherence to payroll policies and regulations.
Responsibilities: In the position of Payroll Administrator, your responsibilities will include, but not be limited to: • Process and administer bi-weekly and salaried payroll for employees across multiple provinces. • Calculate and process new hires, changes, and payments, ensuring compliance with current government legislation. • Ensure accurate and timely payroll reporting. • Compile payroll data, including garnishments, vacation time, benefits, and other appropriate deductions. • Develop and maintain an accurate payroll records management system. • Generate reports, reconcile payroll and related accounts, and prepare all government and other remittances and filings (e.g., federal/provincial income tax withholdings, EHT, and WCB remittances). • Ensure adherence to all payroll procedures, policies, and compliance standards. • Review payroll records to ensure proper procedures are observed for terminated employees. • Stay current with payroll regulations, standards, and best practices. • Accurately process sick payouts, vacation payouts, and other employee entitlements. • Assist with payroll audits as needed. • Prepare T4s, T4As, ROEs, T2200s, and other related payroll documents. • Participate in meetings, providing input and recommendations on payroll matters. • Respond to inquiries from employees, management, and government agencies regarding payroll-related questions. • Perform other payroll-related duties as required.
Competencies & Qualifications: • Formal payroll training and/or significant Canadian payroll experience. • Minimum 2 years of recent experience performing payroll and benefits administration. • Recent experience with ADP and/or Ceridian payroll software; Dayforce experience preferred. • Strong knowledge of legislation, rules, and regulations affecting payroll, including taxation, employment standards, Workers’ Compensation, Employment Insurance, garnishments, and benefits. • Proficient in HRIS systems and other related software programs. • Proficient in Microsoft Office, especially Excel. • Excellent written and verbal communication skills. • Proven ability to work collaboratively within a team and establish effective working relationships. • Strong organizational skills; able to plan, prioritize, and meet deadlines under pressure. • Exceptional attention to detail and strong mathematical aptitude. • Ability to maintain confidentiality and handle sensitive information. • Strong work ethic and a positive, team-oriented attitude.
Posting closing date: This posting will remain active until it has been filled. This posting is for an existing vacancy. Artificial intelligence is not used in the screening, assessment, or selection of applicants for this position. We realize that you may not feel you have every qualification listed and that working to secure a career can be stressful. If you feel that you meet most of the company’s needs and that your passion for your work adds value to a growing company, we would still love to hear from you. Miller Waste Systems is committed to equity, diversity and inclusivity in the workplace, we welcome applications from women, racially visible individuals, people with disabilities, indigenous peoples, and LGBTQ2S+ persons. We are committed to providing people with disabilities with equal opportunities and standards of goods and services and are fully compliant with applicable provincial Disabilities Acts. Miller Waste Systems strives to be an employer of choice. As a proudly Canadian, privately owned and operated Waste Company we have over 65 years’ experience of providing quality service to all our customers. We have been successful in achieving this goal by providing a family and employee centric environment at all our locations. We provide industry leading work environment and compensation, benefits, and pension programs.
