Job Description Summary:
Manager: OU PACS VP
Location: Shanghai
Role Type: Individual Contributor
Language: Fluent English & Mandarin
Please note: This role is not a fully remote position. The selected candidate will need to be based in Shanghai and follow our hybrid work setup
Role Summary
Join the Coca-Cola Company, a global leader in the beverage industry, as we seek an Administrative Assistant to become a part of our dynamic team. We are looking for a candidate who is flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality. This role offers the opportunity to work cross-functionally at all levels within the company, connecting with others and contributing to our fast-paced, innovative environment.
What You'll Do for Us:
- Scheduling and managing executive calendars, prioritizing, and resolving related conflicts, and proactively scheduling important meetings with internal and external individuals.
- Organizing and coordinating travel and related requirements, ensuring all arrangements are compliant with the Company’s Travel Policy.
- Providing support in arranging meetings, handling logistics, and providing hospitality for Senior Management or guests of the department.
- Performing general clerical and administrative duties, including scanning, copying, faxing, filing, data entry, and Procure-to-Pay processing.
- Tracking and supporting department budget management, including T&E planning and monitoring.
- Contributing to the excellent reputation of The Coca-Cola Company through professional, friendly, and respectful interactions internally and externally.
Qualifications & Requirements:
- High School diploma and some college preferred in Business, Communications, or similar field.
- 2+ years of experience in a high-level support role.
- Proven ability to be a resourceful problem-solver.
- Experience in coordinating projects.
- Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams, and Outlook.
- Strong attention to detail, interpersonal, and communication skills.
- Excellent time management and organizational skills to meet deadlines.
- Experience scheduling travel arrangements and schedule for management.
- Support experience in a professional services, sales, or marketing environment.
- Experience successfully creating and/or modifying processes.
- Good English Proficiency, both oral and written.
What We Can Do For You:
- Growth Culture: We offer the opportunity to work with and learn from all members of the team, supporting your career growth and development.
- Comprehensive Benefits: From day one of employment, you'll have access to a full array of benefits for your financial, health, and well-being.
- Work-Life Balance: We work diligently to ensure a healthy work-life balance for our employees, recognizing the importance of personal time and fulfillment outside of work.
Skills:
Computer Applications, Database Entry, Data Compilation, English Grammar, Executive Support, Microsoft Office, Microsoft SharePoint, Office Administration, Office Management, Payroll, Processing Expense Reports, Purchase Orders, Travel Coordination, Workflow Management
Location(s):
China
City/Cities:
Shanghai
Travel Required:
00% - 25%
Relocation Provided:
No
Job Posting End Date:
May 30, 2026
Our Purpose and Growth Culture:
We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.
