Coordinate go/no-go decisions with Business Development staff.
Attend pre-proposal meetings and/or interviews when requested.
Work with Graphics Director and Business Development staff to create effective schedules for writing and producing materials in a timely, resource-efficient manner.
Develop non-technical proposal sections and tailor project descriptions and resumes as needed.
Collect/draft technical proposal sections from past submissions or by research through individuals or other sources.
Use Deltek Vision and other database systems to retrieve project and resume information.
Coordinate with various Hill departments to secure legal and insurance reviews of RFP documents.
Maintain Deltek Vision calendar (production schedule) of proposals and presentations.
Be well-versed in developing SF 330s.
Prepare and develop materials for meetings, interviews, and presentations.
Assist Corporate Marketing and Proposal staff with editing services for brochures, flyers, website, and other materials applying the Corporate Style as necessary for consistency as requested.
Proofread, edit, or rewrite all other copy as requested.
Data Maintenance/Improvement
Write, collect, manage, and upkeep corporate data.
Update appropriate areas of corporate databases and network folders with project, resume, or proposal text information after every submission.
Use Deltek Vision and other database systems to archive project and resume information, providing input as required.
Establish language consistency in existing project descriptions and resumes in Vision.
Develop high-quality project description text for Hill projects and circulate for review and approval by appropriate staff.
Enter approved and verified data into Vision.
Develop persuasive text for competitive resumes, project descriptions, and proposal boilerplate.
Work closely with acquisition integration teams to review resume and project write-ups and efficiently convert said materials into Hill format.
Work closely with company recruiting staff to convert candidate resumes into Hill format for use in proposals. May require interaction with new hires and potential employees.
Education, Experience and Technology
Minimum 3 years of experience in writing, editing, and preparation of proposals, preferably in the A/E/C industry
Bachelor's degree in English, journalism, marketing, communications, architecture, engineering, construction management or related field, or equivalent experience and training is required.
Solid proficiency in Microsoft Office Suite and in Adobe InDesign and Acrobat Professional. Desirable to have experience in cross-platform operating systems and a working knowledge of Adobe Photoshop and Illustrator.
Skills (Writing, Editing, Desktop Publishing)
Strong written communication skills including writing, editing, and proofreading
Experience and knowledge in producing competitive resume, brochure, project description, and proposal text.
Ability to work with technical staff on proposal narrative to ensure understandability of text
Desktop publishing skills in text development, standard template use, and text formatting
Ability to create and manipulate basic graphic elements (i.e., organization charts, tables, exhibits, etc.) and to use templates for formatting, layout, and proposal/presentation preparation
Ability to follow company branding specs and standards and to lead graphics specialists to develop specific graphic elements for proposals/presentations across market sectors
Teamwork and Collaboration
Ability to work as a team member with an array of marketing and technical professionals in a deadline-driven environment to produce top quality proposals and presentations
Ability to work independently and in collaboration with others, and to coordinate and supervise the work of others to meet deadlines and bring projects to completion
Excellent verbal communication skills for interface with internal and external clients
Time Management and Organization
Excellent organizational skills and attention to detail
Keen ability to multi-task and meet strict deadlines
Ability to generate a high-quality product quickly and to function effectively under pressure
Ability to take initiative to work with clients (internally and externally) from initial contact through conceptual development to project completion
Availability to work overtime as required is a must, and a willingness to travel as necessary is desired.
Process Improvement and Problem Solving
Willingness to work diligently to set quality levels and to help win work through concise, clear, and sometimes creative writing.
Ability to solve complex technical or design problems and to serve as creative consultant on projects
Must have received or be willing to receive the Covid-19 vaccination by date of hire. Medical or Religious exemptions will be considered. Proof of vaccination required
