Job Title: Graduate Student Employee Biweekly - Undergraduate Admissions Recruitment - Campus Events - BC
Job Classification: Graduate Student Employee Biweekly
Department: Undergraduate Admissions
Hiring Manager: Blake Sunny
Contact: Blake_Sunny@baylor.edu
Work Schedule: 20 Hours per week between 8am and 5pm - 5 weekend events per semester.
Desired Length of Employment: Fall/Spring
Pay Rate: $13.00/hr
Job Description:
- Must be an enrolled graduate student – not undergraduate
- Must commit to one year of employment with Undergraduate Admissions
- Must work 20 hours per week and attend 5 weekend events per semester
- Must be able to lift up to 25 pounds and drive a vehicle
- Must possess strong communication, organization, and problem-solving skills
- Must be able to work both independently and as part of a team
Job Responsibilities:
Student Leadership & Advising
- Co-supervise over 160 undergraduate students serving as Baylor Experience & Admissions Representatives (BEARs)
- Create and distribute event-specific assignments and detailed role descriptions for BEARs to ensure clarity and accountability during events
- Send regular communication to student staff regarding schedules, expectations, and event logistics
Event Planning & Coordination
- Collaborate on the planning and execution of Undergraduate Admissions events such as Premiere, Invitation to Excellence, Daily Visits, and other large-scale recruitment experiences
- Pack and organize event materials, signage, and supplies; ensure accurate inventory before and after events
- Create detailed event schedules and checklists for student
- Support logistics with campus partners, vendors, and academic departments to ensure seamless execution
- Schedule and assist with pre-event preparation meetings with BEARs and staff
- Send timely reminder emails, day-of instructions, and follow-up communication to ensure student staff are well-prepared
- Assist with on-site event execution, including setup, check-in, problem-solving, and guest experience oversight
Event Operations, Inventory & Storage Management
- Take ownership of the Campus Visits event storage room, ensuring it remains organized, functional, and event-ready
- Conduct regular inventory audits of event materials, supplies, and equipment, maintaining accurate and up-to-date records
- Partner with the Assistant Director to develop and manage a check-out system for event materials to improve accountability and tracking
- Monitor supply levels and communicate needs for restocking, repairs, or replacements in a timely manner
- Oversee the proper use, organization, and return of all event materials following events
- Manage event linens, including ensuring proper collection, storage, and coordination for cleaning and reuse
Administrative & Operational Support
- Maintain clear records of student availability, performance, and responsibilities at events
- Collaborate with the Campus Visits team, including two other Graduate Assistants, to manage the daily and event operations of the Hurd Welcome Center
- Support marketing and communications initiatives related to visits and events
- Provide input and support for continuous improvement of events, training, and guest services
Employer: Baylor University
Work Location: Mark and Paula Hurd Welcome Center
Work Address: 901 S University Parks Dr, Waco, TX 76706
