University of Tennessee
Assistant Registrar for Faculty Services and Course Scheduling - University Registrar - UTK
🇺🇸Knoxville, Tennessee, United StatesRemote available4 days ago
$59,332 – $59,332Full Time
The Office of University Registrar at the University of Tennessee, Knoxville (UTK) invites applications and nominations for our Assistant Registrar for Faculty Services and Course Scheduling position. We are seeking candidates who can contribute in meaningful ways to enhance the accessibility of higher education, fostering a diverse and inclusive academic environment, and improving the recruitment and graduation of our students. The University of Tennessee, Knoxville, has been ranked by Forbes as one of America’s best large employers, as recognized on the 2025 list.
The minimum starting salary for this position is $59,332. Final compensation will be determined based on the candidate’s qualifications and experience.
This is an on-campus position with some hybrid/remote work schedule flexibility.
Reporting to the Associate Registrar for Faculty Services and Course Scheduling, the Assistant Registrar provides leadership for the planning, governance, and execution of the University’s course scheduling, classroom assignment, and exam scheduling functions. This position serves as a key partner to colleges, departments, and central campus stakeholders to ensure the integrity, accuracy, and timely publication of the academic schedule in the student information system (SIS) and related scheduling platforms. The Assistant Registrar leads process improvement initiatives, establishes and maintains operational standards and documentation, and supports institutional compliance with academic policy and records requirements as they relate to the schedule of classes. In addition, the position supports faculty services initiatives through data stewardship, reporting, and cross-functional coordination.
Required Education and Experience:
Bachelor's degree-
• Two (2) years of progressive, professional responsibility in a collaborative office environment.
• Direct experience with a student information system (or comparable enterprise database) and direct experience with room reservation/scheduling software.
• Proficiency with Microsoft Office (or equivalent productivity suite).
Required Knowledge, Skills, and Abilities:
• Demonstrated ability to lead complex operational processes with multiple stakeholders, competing priorities, and fixed academic deadlines.
• Strong analytical and critical thinking skills, including the ability to interpret data, identify trends, and recommend process and policy improvements.
• Ability to interpret and apply academic policies, procedures, and records requirements; ability to communicate policy and operational impacts clearly to diverse audiences.
• Strong written, oral, and interpersonal communication skills; ability to build effective working relationships with faculty, staff, academic leadership, and administrative partners.
• High attention to detail and commitment to data integrity, accuracy, and documentation standards in enterprise systems.
• Demonstrated customer service orientation and ability to manage sensitive or high-impact issues with professionalism and discretion.
• Working knowledge of integrated student information systems and related scheduling/room management platforms.
Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.
Preferred Education and Experience:
Master's degree-
• Two (2) years of progressive, professional responsibility in a higher education environment.
• Direct experience with Banner and 25Live (or comparable SIS and room scheduling platforms).
• Experience supporting academic scheduling, room optimization, exam scheduling, or related registrar functions.
Preferred Knowledge, Skills, and Abilities:
• Functional end-user expertise in enterprise SIS and scheduling applications, including best practices in data entry, data maintenance, reporting/data extracts, and data governance.
• Experience developing training materials, facilitating training sessions, and implementing standardized business processes across decentralized units.
Benefits:
University of Tennessee employees are eligible for a comprehensive suite of benefits that includes:
• Generous paid leave, accruing up to 24 days of vacation and 12 days of sick leave annually, plus 14 paid holidays and administrative closing days
• Flexible work arrangements, offering a hybrid schedule to most team members
• Education benefits for employees and their dependents at UT System campuses
• Retirement and deferred compensation plans, including 401(k), 403(b), etc.
• Comprehensive medical, dental, and vision insurance plans
• Employee discounts to attractions, services, and goods
The Division
The Enrollment Management (EM) division comprises more than 190 full-time staff who serve our students through the following departments and functions: Undergraduate Admissions, International Recruitment, Transfer Center, One Stop Student Services, Financial Aid and Scholarships, the Center for Financial Wellness, University Registrar, Pre-college Research Excellence Programs, EM Research & Analytics, EM Communications, and EM Operations. The Division of Enrollment Management is committed to our Vision, Mission and Values. We are passionate about fulfilling our land-grant mission of accessible education and making an impact that will transform lives through the student experience.
The University of Tennessee, Knoxville is the state of Tennessee’s flagship university and is classified as a Carnegie Research 1 institution. As a land-grant university and as Volunteers, serving our state and nation is key to our mission. UT enrolls over 35,000 students (more than 6000 graduate/professional students) at its Knoxville campus. Led by the example of our Chancellor’s Cabinet and their Principles for Engagement, the University of Tennessee, Knoxville, builds and supports an inclusive community that provides opportunities to lead, serve and engage as Volunteers and citizens. We strive to create a welcoming community rich with diverse experiences. We seek colleagues who are committed to teamwork and have a passion for working with and serving all constituents. We especially seek candidates who have an ability to contribute in meaningful ways to the goals of the university.
The Knoxville Community: Nestled in the foothills of the Great Smoky Mountains, Knoxville has a metropolitan statistical area population of more than 850,000 people. We enjoy a dynamic culture that includes numerous theaters and museums, a vibrant and diverse music scene including a symphony orchestra and an opera company, world-class restaurants, numerous cultural festivals and an active downtown market square. Surrounded by lakes and the Tennessee River, the Knoxville area boasts wonderful year-round water activities, including boating, fishing, and swimming that make for scenic and breathtaking views of the area. Knoxville is located within easy driving distance to Asheville, Nashville, Atlanta, and the Great Smoky Mountains, and a day’s drive to Memphis, Chicago and Washington D.C.
For full consideration, applicants should submit a cover letter detailing relevant experience along with a resume and the name, e-mail address, and telephone number of three to five professional references. References will not be contacted without explicit permission of the candidate.
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of lighting the way for others through leadership and service.