SAFER Programme Management Office (PMO) Support Manager

Job description

Food Standards Scotland (FSS) is the public sector food body for Scotland, with a remit covering all aspects of the food chain that impact public health. Our mission is to be Scotland’s leading authority on food safety, standards, and healthy eating, using data and evidence to provide assurance and advice that inspires consumer confidence and improves public health.

SAFER is the FSS strategic response to the risks around the food law delivery model in Scotland and clearly supports Ministerial commitments to wider Public Service Reform. SAFER proposes a programme of reform to secure improved public health outcomes through model redesign, developing and embracing new and more efficient ways of working, better use of data and digital technologies, and ensuring financial sustainability.  

The PMO Support Manager will work within the PMO team to support the work of the Head of the SAFER Programme, Head of the PMO and Senior Project Manager delivering the SAFER aims and objectives whilst also providing assistance to the wider SAFER Programme Team. They will act as secretariat for the quarterly Programme Board meetings, leading the development and maintenance relevant programme documentation such as RAID logs, Risk Register, Benefits trackers, etc. and working across wider Programme Team activities. 

The PMO is comprised of Head of the PMO (C1), Senior Project Manager (B3) and two B2 PMO Support Manager positions. The PMO Support Manager will report to the Senior Project Manager within the PMO.
 

Responsibilities 

• Produce planning documentation, such as project delivery plans, and summary presentations, assisting the Senior Project Manager to ensure programme activities remain on track and contribute to agreed milestones and outcomes.

• Maintain the key project logs, including risks, actions, issues, decisions (RAID) and provide reports and escalate as required.

• Act as Secretariat for the SAFER Programme Board (PB), leading the planning, coordination and delivery of meetings, ensuring documentation is accurate and up to date. 

• Meet with relevant stakeholders to present project information/updates and facilitate liaison between Programme Board members and wider Programme Team.

• Support the Senior Project Manager by ensuring project compliance with governance processes and procedures, including drafting of relevant papers and reporting. 

• Coordinate project assurance activities and planning. 

• Drafting updates to key project documentation, e.g. the project business case 

• Provide day to day support to and deputise for Senior Project Manager, contributing to a positive team culture and enabling high quality delivery across the programme.

• Lead responsibility for maintaining & updating collaborative, electronic workspaces, used to share PB documentation.

Qualifications

• The PMO Support Manager should consider full membership of APM to provide monitored ongoing professional development.
• The PMO Manager should have, or be committed to working towards, towards a professional level qualification, such as APM’s PMQ, PMI’s PMP and Axelos’ Prince 2.

 Success profile Success profiles are specific to each job and they include the mix of skills, experience and behaviours candidates will be assessed on. The Success Profile will include the Professional / Technical skills, Experience and Behaviours. Please note - only items marked in the Profession Job Profile with a star (*) should be included in the advert.
 Experience  

• The PMO Support Manager should have experience of delivering project activities, whilst working at pace, managing competing prioritises and strong organisational skills & attention to detail. They should be able to demonstrate competent engagement skills and experience of working with a range of internal & external stakeholders. They require knowledge of Programme/Project Management and a willingness to work towards PPM qualifications.
• The PMO Support Manger should be confident in assimilating programme information and comfortable presenting it to the Programme Board as required.
   

Behaviours 

1. Delivering at pace
2. Seeing the big picture 
3. Making effective decisions 
4. Communicating and influencing 

 Find out more about Success Profiles.  

Working pattern

 This role is a temporary position with an expected commitment of 23 months. 

Reserve List 

This vacancy will hold a 12 month reserve list. 
 

How to apply Apply online, providing a CV and Supporting Statement (of no more than 750 words) which provides evidence of how you meet the skills, experience and behaviours listed in the Success Profile above.
Artificial Intelligence (AI) tools can be used to support your application, but all statements and examples provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on acceptable and unacceptable uses of AI in recruitment. If invited for further assessment, this will consist of an interview and (insert assessment type). Assessments are scheduled for w/c (insert date) however this may be subject to change. 

Recruitment Principles 
As a government organisation, we adhere to the Civil Service Commission Recruitment Principles and we investigate any complaints received in relation to recruitment cases. About usThe Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education, health, the economy, justice, housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.Our staff are part of the UK Civil Service, observing the Civil Service Code and working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer.As part of the UK Civil Service, we uphold the Civil Service Nationality Rules.
 Working patternOur standard hours are 35 hours per week and we offer a range of flexible working options depending on the needs of the role, including Flexi-leave. Scottish Government staff in hybrid-compatible roles should aim to work in-person 40% of the time, either in an office or other agreed work location. If you have specific questions about the role you are applying for, please contact us.
 Security checksSuccessful candidates must complete the Baseline Personnel Security Standard (BPSS), before they can be appointed. BPSS is comprised of four main pre-employment checks – Identity, Right to work, Employment History and a Criminal Record check (unspent convictions).You can find out more about BPSS on the UK Government website, and read about the Government Vetting Charter, or about all the different levels of security checks in our Candidate Guide. Internal candidates may need to gain higher security clearance than they currently hold if successful in their application.
Equality statement We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.  Find out more about our commitment to diversity and how we offer and support recruitment adjustments for anyone who needs them. 
 Further information Find out more about our organisation, what we offer staff members and how to apply on our Careers Website. Read our Candidate Guide for further information on our recruitment and application processes.