Department Administrator - MCOM Surgery

The Department Administrator for the Department of Surgery reports to the Chair, CEO of the Practice Plan or designee and to the CFO of USF Health, and serves as a member of the department's senior management. Has authority and administrative responsibility for all fiscal, personnel, operational, facility, and data processing services needed to support the teaching, research, clinical and administrative objectives of the department. Primary responsibilities includes long-range strategic and fiscal planning, development, marketing/advertising, and management of departmental resources and operational systems at multiple clinical, research, and educational sites to establish an optimal business and administrative environment and an effective, efficient organizational structure.

The Department Business Administrator will direct administrative and financial activities in compliance with State, University, UMSA rules and regulations; and will develop and administer compliant departmental policies and procedures.

Strategic: Develop and recommend priorities and alternative strategies for the Chair to attain clinical, educational, and research objectives. Evaluate departmental financial, human resources, facility, equipment, and administrative capabilities and needs; assess environmental forces and competitors; propose new clinical markets, programs, and operational systems; establish implementation timelines for new projects and operational systems; monitor and report on effectiveness and efficiency of departmental operations.

Administrative: Serve as the primary administrative liaison and establish and maintain effective working relationships between the Department and the administrations of the University of South Florida, the Morsani College of Medicine, the USF Tampa General Physicians Group, and other affiliated institutions outside the University. Formulate, implement, and maintain Department, University, and Practice Plan policies related to patient care, research, medical student and resident training programs and compliance with applicable standards and policies; oversee the academic appointment process for faculty, house officers, fellows, and students in compliance with USF policy; oversee the appointment and management of support staff positions in compliance with employing entity policies; represent the Department on various USF Health, Morsani College of Medicine, and affiliated institutional committees; consult with appropriate administrative offices and legal counsel about Departmental issues.

Fiscal Affairs: Oversee the formulation, implementation, and variance monitoring of a master, all-source budget for the Department(s), including subordinate budgets related to all responsibility centers and their personnel, equipment, and supplies; develop and manage systems to maximize Departmental resources from Federal, State, clinical patient care, laboratory, industry, and other private sources; direct financial reviews and forecast for Departmental responsibility centers as necessary. Develop annual all source budget process in conjunction with the College of Medicine and Practice Plan, ensure budgetary compliance, and monitor and report fiscal performance relative to budget to the Department Chair, faculty, and USF Health and Practice Plan administrative offices. Ensure compliance with all fiscal policies as established by USF, Foundation entities, and the Practice Plan. Manage and optimize all funding sources including, but not limited to General Revenue, Educational Revenue, Foundation Accounts, Grants, and clinical funds, while maintaining proper controls and adherence to applicable policies and procedures.

Operational:
Oversee the management of all clinical, research and educational sections; ensure that clinical contracts and research contracts and grants are implemented appropriately utilizing relevant technology and benchmarks in order to meet departmental needs. Monitor/assess departmental space and equipment to maximize efficiency. Within the policies and procedures set by the Practice Plan, negotiate for space as required and coordinate renovation projects with contractors, designers, and users as necessary.

Bachelor's degree in related field -OR- equivalent combination of education and experience and six or more years of related experience.

Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF 

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws: 

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.  The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.  The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.  This job description does not constitute an employment contract.