Description
Hiring 2 part-time Front Desk Receptionists
Essential Functions:
- Greets clients, visitors, and employees with a warm and welcoming attitude.
- Answers and directs incoming phone calls in a courteous and timely manner.
- Provides accurate and relevant information to inquiries, both in person and over the phone.
- Assists with appointment scheduling, cancellations, and rescheduling as needed.
- Assists with the distribution of incoming mail, packages, and deliveries.
- Assists in stocking office supplies.
- Assists in maintaining a clean and organized reception area, ensuring it represents the professionalism of the organization.
- Collaborates with various departments to ensure smooth communication and coordination.
- Keeps track of visitor logs and ensures that all guests follow the appropriate sign-in procedures.
- Handles confidential and sensitive information with discretion and professionalism.
- Assists with administrative tasks such as filing, data entry, and documentation.
- Performs basic clerical duties, including photocopying, faxing, and organizing documents.
- Assists in coordinating meetings and conferences, including booking meeting rooms and arranging refreshments.
- Troubleshoots minor technical issues related to office equipment, such as photocopiers and printers.
- Displays a strong understanding of company policies and procedures to accurately guide visitors and clients.
- Other duties, as assigned.
Requirements
Qualifications Needed:
- Must be highly dependable to work within the hours of 8:00 AM to 5:00 PM Monday thru Friday with minimal scheduling interruptions.
- High school diploma or equivalent; additional education or certification is a plus.
- Proven experience as a receptionist, front office representative, or in a similar customer-facing role.
- Excellent communication skills, both verbal and written.
- Exceptional interpersonal skills and a friendly demeanor.
- Strong organizational and multitasking abilities.
- Proficiency in using office equipment, including computers, phones, and photocopiers.
- Proficient with Microsoft Office Suite (Word, Excel, Outlook).
- Professional appearance and demeanor.
- Canva experience, preferred
- Ability to handle stressful situations calmly and professionally.
- Strong problem-solving skills and the ability to adapt to changing situations.
- Discretion and the ability to handle confidential information appropriately.
- Positive attitude and willingness to go the extra mile to assist clients and colleagues.
