Illinois State University
Extra Help Field Education Systems Assistant
🇺🇸Normal, Illinois, United States2 days ago
From $40,000MidFull Time
Title: Extra Help Field Education Systems Assistant
Division Name: Academic Affairs
Department: School of Social Work
This position will provide targeted technical and operational support to the Director of Field Education during a time-sensitive software migration. This role is essential to ensure a smooth transition from Sonia to the Experiential Learning Cloud (ELC) while minimizing disruption for students, faculty/staff, and community partners.
Duties include but are not limited to:
- Ensure accuracy of current data prior to migration
- Compile additional data to strengthen program tracking and reporting
- Organize and standardize information for the new system
- Input and verify data within the new system
- Assist in updating required student and site documents
- Develop efficient workflows for practicum placement tracking and site management
- Provide informed input on field education software best practices
- Collaborate with Lumivero staff to support a seamless transition
- Troubleshoot data and process issues during migration and implementation
Benefits include time away from work for eligible employees and the option to participate in the University’s 403(b) Plan.
$20.00 per hour
1. Master's degree
2. Proficient knowledge of ISU Field Education program and processes
3. Strong attention to detail and data accuracy
4. Ability to manage and organize large datasets
5. Ability to work independently and collaboratively on time-sensitive projects
Flexible, typically up to 16 hours per week. Extra help positions can work up to 28 hours per week maximum.
Must be able to complete the following with or without a reasonable accommodation:
1. Remain at workstation for extended periods.
2. Effectively communicate on a daily basis.
3. Move about in various locations across campus as needed to complete day-to-day work.
May 2026
Certification of Retirement Annuity
Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"
Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.
Extra Help employees may only work up to 28 hours per week for all University employment and are paid for hours worked only. Extra Help employment does not guarantee permanent placement. Extra Help employees may only work up to 900 total hours.
Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois.
Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.
Breanna Crippen
Human Resources
309-438-8315
bcplese@ilstu.edu
This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.
