Administrative Assistant, Corporate Administration

At AIG, we are reimagining the way we help customers to manage risk. Join us as an Administrative Assistant, Corporate Administration to play your part in that transformation. It’s an opportunity to grow your skills and experience as a valued member of the team.

 

Make your mark in General Insurance

General Insurance is a leading provider of insurance products and services for commercial and personal insurance customers. It includes one of the world’s most far-reaching property casualty networks. General Insurance offers a broad range of products to customers through a diversified, multichannel distribution network.

 

How you will create an impact

The Administrative Assistant is responsible for assisting the Corporate Admin team with day-to-day office operations, coordinating a full range of administrative duties, and ensuring the office runs smoothly. A solutions focused, self-starter with exceptional organizational and communication abilities, along with a dedication to fostering a positive and efficient work environment is required. 

 

• Assist with the oversite of the day-to-day functioning of the office, ensuring that all administrative processes run smoothly

• Provide administrative support to staff and management, including handling correspondence, preparing documents, and scheduling meetings and travel

• Maintain internal databases pertaining to onsite parking and fitness center

• Work with Compliance to ensure the proper retention, protection, and disposal of records

• Support HR with miscellaneous tasks such as onboarding of new employees, retiree communications and coordinating ordering and distribution of employee anniversary gifts

• Organize requested services with third party vendors

• Procure office, kitchen, miscellaneous event, and safety supplies to ensure resources are available when needed

• Perform all mailroom related duties, including but not limited to the distribution of internal mail, collection and delivery of external mail from/to Post Office, managing all courier services (i.e. FedEx, DHL, etc.), and hand deliveries

• Conduct regular reviews of Corporate Administration procedures to ensure contents are always current and incorporate updates as necessary with the appropriate approvals

• Provide back-up for invoice processing, accurately and in a timely manner

• Book, prepare and breakdown boardrooms and other spaces for meetings and special events, including provision of catering and refreshments; liaise with Facilities and IT to ensure event space set-up and A/V requirements are provided as needed

• Provide back-up for other members of the Corporate Administrative team, as needed

• Provide additional administrative support on demand as required

• Perform any other duties as assigned

 

What you will need to succeed

• High School diploma or equivalent with a minimum of 2 years office administration experience required

• Experience in provision of superior customer service

• Experience in interacting with senior levels of management

• Ability to recognize need for discretion/confidentiality

• Excellent organizational and diary management skills

• High proficiency with Microsoft Office

• Experience with online ordering

• Meticulous attention to detail and accuracy

• Experience with reconciliation of deliveries to invoices

• Valid Bermuda Driver's License

• Strong interpersonal and communication skills (both written and verbal)

• Ability to organize and prioritize a demanding workload

• Self-starter who demonstrates initiative and team player who takes exceptional pride in their work

• Ability to work reasonable additional hours as required

 

Ready to make a bigger impact? We look forward to reviewing your application.

 

At AIG, we value in-person collaboration as a vital part of our culture, which is why we ask our team members to be primarily in the office.  This approach helps us work together effectively and create a supportive, connected environment for our team and clients alike.  

 

#LI-SR1

At AIG, we value in-person collaboration as a vital part of our culture, which is why we ask our team members to be primarily in the office. This approach helps us work together effectively and create a supportive, connected environment for our team and clients alike.

Enjoy benefits that take care of what matters

At AIG, our people are our greatest asset. We know how important it is to protect and invest in what’s most important to you. That is why we created our Total Rewards Program, a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health, wellbeing and financial security—as well as your professional development—to bring peace of mind to you and your family.

Reimagining insurance to make a bigger difference to the world

American International Group, Inc. (AIG) is a global leader in commercial and personal insurance solutions; we are one of the world’s most far-reaching property casualty networks. It is an exciting time to join us — across our operations, we are thinking in new and innovative ways to deliver ever-better solutions to our customers. At AIG, you can go further to support individuals, businesses, and communities, helping them to manage risk, respond to times of uncertainty and discover new potential. We invest in our largest asset, our people, through continuous learning and development, in a culture that celebrates everyone for who they are and what they want to become.

Welcome to a culture of inclusion

We’re committed to creating a culture that truly respects and celebrates each other’s talents, backgrounds, cultures, opinions and goals. We foster a culture of inclusion and belonging through learning, cultural awareness activities and Employee Resource Groups (ERGs). With global chapters, ERGs are a cornerstone for our culture of inclusion. The talent of our people is one of AIG’s greatest assets, and we are honored that our drive for positive change has been recognized by numerous recent awards and accreditations.

AIG provides equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.

AIG is committed to working with and providing reasonable accommodations to job applicants and employees with disabilities.  If you believe you need a reasonable accommodation, please send an email to candidatecare@aig.com.  

Functional Area:

AS - Administrative Support

American International Co Ltd.