Administrative Assistant

We recognize our competitive advantage -- our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.

 

Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.

 

Applications will be screened based on the information provided; in order to assist us in determining qualifications, please upload a current resume and take some time to update your employment information, certifications, etc. The information will flow over to your profile.

 

Posting End Date: This position will remain open until filled. Early applications are highly encouraged. 

 

BRIEF POSTING DESCRIPTION:

The P JA ADMINISTRATION Department of the P ENVIRONMENTAL Division at Hawaiian Electric Company has 1 Management vacancy available. (Role: Non-Exempt) 

 

JOB FUNCTION:

Provides administrative support to the Division in a concise, accurate, and timely manner.

 

ESSENTIAL FUNCTIONS:

• Provides direct administrative support to the division, including but not limited to: maintains division/division filing system, creates and maintains reports, photocopies and routes correspondence, schedules appointments and related arrangements for internal and external meetings, coordinates travel arrangements and cost reimbursements, handles company sensitive and confidential correspondence and information. Works independently; prepares facilities and equipment for meetings, assists in preparing meeting agendas, meeting materials, status reports, the development of regulatory materials, takes meeting minutes. 
• Researches, compiles and organizes data to facilitate decision-making.  This responsibility includes the preparation of presentation and related-materials, and the development and distribution of reports.
• Coordinates the division’s information technology requests that include telephone and computer resources. Provides administrative support to the division including, but not limited to answering, and directing phone calls, preparing correspondence, filing, maintaining inventory of office supplies, coordinating purchases.
• Performs special assignments as requested and provides back-up relief when necessary. Performs other duties as assigned.
• Participates in Company emergency response activities as assigned, including any activities required to prepare for such emergency response.

 

BASIC QUALIFICATIONS:

Knowledge Requirements

• Knowledge of general office procedures and methods.
• Working knowledge of general business practices.
• Working knowledge of personal computers and related software applications such as spreadsheets, word processing, presentations, etc.
• Knowledge of legislative, operational, financial, and regulatory processes helpful.

 

Skills Requirements

• Strong interpersonal skills to effectively deal with a variety of individuals.
• Ability to prepare effective presentations and reports using office equipment, personal computers and related software applications.
• Ability to effectively communicate with all levels of the organization, both verbally and in written communication.
• Ability to remain flexible and adapt to rapidly changing priorities.
• Ability to handle confidential matters and materials discreetly and professionally.

 

Experience Requirements

• Several years (3‑5) of general office/administrative experience utilizing PC based programs.

 

Role: Non-Exempt

Number of Vacancies: 1

Location: Honolulu – Oahu

 Hiring Range: The hiring range for the Administrative Assistant [Req ID 10432] position is $54,500.00 to $68,100.00. The person selected will be placed according to his/her skills and qualifications.  

 

About Hawaiian Electric Companies
Hawaiian Electric Companies provide electricity and services to 95 percent of the state's 1.4 million residents. The company is also one of the state's leading employers and a major contributor and supporter of community and educational programs.

The demand for power that has fueled the growth of the Hawaiian Islands has been met by Hawaiian Electric Companies for well over a century. And as the next millennium unfolds, the company is committed to providing quality service and seeking clean local energy sources to power generations of Hawaii families and businesses to come. Visit us at http://hawaiianelectric.com.

Interested individuals should apply online. The application must clearly indicate the demonstrated experience/knowledge/skills/abilities the candidate possesses which specifically qualifies him/her for the position.

 

Applicant Certification
By submitting an application for the position, candidates:
1. Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law;
2. Authorize and consent to, without reservation, the Hawaiian Electric Companies sharing any and all information regarding previous or present employment, educational training or personal information from their records and from any other source with the hiring department or subsidiary company;
3. Release, discharge, and hold harmless, Hawaiian Electric Companies, from any and all liability for any damage which may be claimed as a result of furnishing such information to the hiring department or subsidiary company;
4. Authorizes release and transfer of all personnel records to be maintained by the hiring company in the event of an inter-company transfer; and
5. Authorize, direct, and consent to Hawaiian Electric Companies and/or its authorized agents to conduct investigations into candidates' background. These investigations may include, but are not limited to searches for information about applicants; record of criminal convictions to the extent permitted by law, education records, professional certifications, personal character references, and employment history.

 

EEO Statement
Hawaiian Electric Companies is an equal opportunity employer, including disability and protected veteran status. 

Hawaiian Electric Companies complies with all applicable laws, including Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at (808) 543-4848.

 

Affiliate Disclaimer
Hawaiian Electric Company, Inc., Maui Electric Company, and Hawaii Electric Light (“Company”) are Hawaii Public Utilities Commission (“PUC”) regulated companies. The disclosure relating to Affiliate Transaction Requirements that follows is made pursuant to the PUC’s Decision and Order No. 35962, issued on December 19, 2018, and subsequently modified by Order No. 36112, issued on January 24, 2019 in Docket No. 2018-0065.

By submitting your application, you understand and acknowledge that, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate, said Affiliate will be required to make a one-time payment to the Company in an amount up to twenty-five percent (25%) of your base annual compensation.  

In addition, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate or an Affiliate-Related Entity, for a period of one year, you cannot appear in negotiations or otherwise interact directly with the Company or work on the same matter that you worked on while with the Company. 

Affiliate is defined as “any person or entity that possesses an ‘affiliate interest’ in a utility as defined by section 269-19.5, Hawaii Revised Statutes (“HRS”), including a utility’s parent holding company, except as otherwise provided by HRS section 269-19.5(h).”

Affiliate-Related Entity is defined as “a third party that provides electricity-related services in a regulated utility’s service territory that has a material financial, operational, or ownership interest with an unregulated affiliate of the utility and of whom the utility has reasonable knowledge.” 

For a current list of all Affiliates and Affiliate-Related Entities, please see:
https://www.hawaiianelectric.com/about-us/key-performance-metrics/financial/affiliate-transactions

This list may be amended, updated or revised from time to time without notice.