Primary Duties & Responsibilities:
Oversees registration activities relating to the care and management of the permanent collection.
Coordinates all related activity pertinent to the acquisition, accessioning and deaccessioning of objects.
Regularly updates and maintains all collection object records – including gift documents, IRS forms, appraisals, condition, and conservation-related information.
Undertakes cataloging and condition reporting of collection objects.
Responsible for the accurate recording of all object-related information – both analog and digital.
In collaboration with Museum staff; designs appropriate housing (for storage and display) for collections objects.
Organizes and participates in the regular inventory of the permanent collection.
Facilitates access to the museum’s collection.
Works closely with Museum staff, students and faculty in the development and execution of collection-based exhibitions, including responsibilities associated with the establishment and monitoring of related schedules, checklists, and budgets.
Aligns mission critical access to the Museum’s collection to students, faculty, scholars, and researchers – both within the university and beyond.
Coordinate outgoing loans from the permanent collection.
Reviews and coordinates negotiation of terms in the best interest of the Museum in consultation with appropriate staff.
Communicates terms and special requirements of loans to appropriate staff.
Monitors compliance with such terms and conditions.
Serves as courier as needed – for both domestic and international loans.
Collaborate with curatorial and editorial staff to ensure accuracy of all electronic and print based collection-related information conforms to Museum standards of quality and consistency, including:
All gallery related content.
Publications – both printed and electronic.
Permanent collection database.
Serve as a representative and liaison between the Museum and outside contacts, including donors, artists, galleries, borrowers, peer institutions, and related professional organizations.
In collaboration with the Assistant Director for Collections & Exhibitions, serves as staff liaison for Art Collections Committee. Responsible for the coordination and documentation of bi-annual meetings.
Supports other priority departmental projects as assigned (e.g., temporary exhibition management).
Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions
Normal office environment.
Exposure to loud noises and equipment during exhibition de/installations .
Ability to travel on/off campus (both domestically and internationally) for the couriering of artwork (via air and/or follow cars and trucks).
Typical work conditions include museum galleries, fine art storage locations, art preparation spaces and outdoors when coordinating maintenance on select sculptures.
Physical Effort
Typically sitting at a desk or table.
Repetitive wrist, hand or finger movement..
Equipment
Office equipment.
Education:
Master’s degree or combination of education and/or experience may substitute for minimum education.
Certifications/Professional Licenses:
Work Experience:
Skills:
Driver's License:
Required Qualifications:
M.A. or equivalent experience in art history, museum studies, or related field.
Familiarity with best practices as they relate to professional museum standards and procedures, including registration, conservation, art historical research, and collections management and care.
Preferred Qualifications:
Experience in an academic art museum.
Experience with domestic and international loans.
8 years of related experience.
Demonstrated knowledge and application of best practices and procedures for fine art collections management including the handling, preservation and installation of art, registration methods, electronic collection records, loan administration, and fine arts insurance.
Ability to supervise student assistants, vendors, contractors, and interns.
Education:
No additional education unless stated elsewhere in the job posting.
Certifications/Professional Licenses:
Work Experience:
Skills:
Adaptability, Analytical Thinking, Creative Thinking, Detail-Oriented, French Language, German Language, Google Workspace, Interpersonal Communication, Italian Language, Microsoft Office, Museum Collections Management, Oral Presentation, Personal Organization, Problem Solving, Project Management Software (PMS), Self Motivation, Time Management, Work Collaboratively, Written CommunicationFor frequently asked questions about the application process, please refer to our External Applicant FAQ.
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/