Accounts Payable Agent

Company Description

We take care of our employees, and they take care of our customers!

Become a member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems.

Our Mission

We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us!

Job Description

Performing daily accounts payable activities mainly process incoming invoices daily and making sure they are paid on a timely basis. Making sure the exceptions on the invoices are being solved quickly by having good interaction between the several departments. Checking statements and providing feedback to the vendors about their outstanding invoices.

Tasks and Duties

• Review and submit payable detail in accounting system, ensuring overhead expenses are allocated to the correct cost center, operational cost is matched against the appropriate provision and Tax is accounted for
• Setup and maintain service provider account in GCI system
• Update vendor statements
• File invoices, statements and any accounting related documents when necessary
• Ensure communication with local branches                                                                                
• Works with internal customers in Operations to provide support and assist with cost accounting and billing 
• Build good relationships with Vendors to accomplish efficient process changes if needed
• Timely pay invoices to our service provider to maintain our credit.
• Review, approve and support other Expeditors’ employees with their expenses in Concur.
• Checking and providing feedback towards our service providers about their outstanding invoices
• Check and make sure intercompany invoices are collected and paid timely towards other offices
• Settle the balance on invoice level between departments by matching invoice vs protection
• Prepare and support supervisor with creating and follow up on the BNP report
• Weekly 1 on 1 meeting with Operational departments
• Other tasks/duties as deemed appropriate by your management team.
• Support Accounting Department with miscellaneous projects and assignments

Physical Demands

• Use of standard office equipment - computer with keyboard and mouse, phone, fax/copy/scan machine, etc.  
• Write with pencil/pen/marker  
• Functions performed primarily while sitting at desk.

Expeditors’ Key Performance Expectations

• Exceptional Customer Service:

Exceeds customer expectations by anticipating, understanding and meeting needs. Is proactive and when issues arise, is timely and resolute in solving problems, including escalating to management when necessary. Builds rapport and exhibits empathy during interactions and consistently strives to improve customer satisfaction with customers. (This skill expectation applies both externally (customers, service providers) and internally (other Expeditors offices/employees).

• Job Execution:

Consistently completes quality work that matches job expectations.  Is committed to operational excellence and continuous improvement for own job function and across the network.  All activities are compliant with company policies/procedures and code of business conduct and with government regulations.

• Reliability:

Consistently meets deadlines. Is punctual and can be relied on for planning purposes. Is organized, manages own time effectively and can prioritize.

• Collaboration:

Displays a willingness to accomplish not only his/her own job responsibilities without the need for constant prodding but is willing, without request, to aid and assist others to the benefit of the company and/or customers. Works in harmony with superiors and fellow workers without incident or delay.

• Communication:

Effectively listens to others and communicates (verbal and written) in a professional manner, both internally and externally. Provides relevant and timely information to co-workers, customers and service providers.  Answers phone calls and responds to voicemails, emails and other communication according to Expeditors' standards.

• Culture:

Exhibits and promotes the company’s 10 cultural attributes: Appearance, Attitude, Confidence, Curiosity, Excellence, Integrity, Pride, Resolute, Sense of Humor, and Visionary.  

• Personal Growth and Development:

Participates in training within the company’s guidelines, completing at least 52 hours of relevant training per year. Completes required training in a timely manner with minimal reminders. Pursues professional development goals for self, including participating in a development plan as appropriate.

Accounting Agent Job-Specific Performance Expectations

• Timely and Accurate Accounting Processing

Depending on the role, one or both below may apply to the accounting clerk.   Payables: Manages the accounts payables processes, including setting up service provider accounts, receiving, reviewing, approval and records payable accurately and timely, as per Expeditors' accounting policies. Manages the disbursement process to ensure service providers are paid accurately and timely.   Receivables: Manages the accounts receivables process, including receiving, safeguarding, and recording customers’ receipts, as per Expeditors' accounting policies. Assist in the credit management process to ensure customers remain within agreed credit and payment terms. 

• Accounting Exception Management

Proactively monitors exception reports to identify problems on accounts, analyze exceptions and to effectively resolve issues with internal and external

Qualifications

• Bachelor’s degree in accounting, Business Administration, or equivalent required
• Good computer skills (Word, Excel, and familiarity with PowerPoint)
• Minimum one year of relevant experience in accounting and/or industry
• Basic to Intermediary in English level, both written and verbal (A2 – B1)
• Ability to multi-task and prioritize throughout the workday while remaining focused and organized
• Demonstrated ability to be pro-active in thought and action
• Analytical with strong attention to detail
• Effective interpersonal skills, including proven ability to listen, comprehend, effectively communicate clearly and concisely to obtain positive results
• Ability to work independently and in a collaborative team environment
• Comfortable with numbers and basic mathematical skills
• Comfortable working in a professional business environment
• Excellent organization skills and detailed-oriented 
• Fluent in Spanish, both written and verbal