Overview

This position will support the Program Manager for SWS Construction & Test. The position requires communication with all levels of management, employees within the department, and other departments across the company. Overtime is required as necessary to support the business or Program needs.

The successful candidate will support the Program Manager and wider Program Office team. Responsibilities may include, but are not limited to:

Word processing/EB Correspondence

Develop and maintain letter/transmittal templates

Develop and maintain spreadsheets

Maintain department records

Manage inventory control and ordering of office supplies

Process visit requests for department employees

Maintain department organization charts

Travel reservations and preparation of expense reports

Coordinate facility moves

IT service requests

Employee severance and retirement preparation

Consolidating input from all Groton employees as needed

Qualifications

Required:

High School Diploma or equivalent

5+ years of administrative experience in an office setting

Experience working in a professional environment

Preferred:

Experience with CITIS and/or SWSNET

A strong background and experience dealing with technical and administrative departments such as Engineering, Contracts and Finance

Skills

Well-developed interpersonal skills, communication skills

Motivated self-starter

Proficient MS Office skills

Strong verbal, written and organizational skills as well as the demonstrated ability to effectively interact with and integrate a wide range of personnel

Must be confident in communicating and working with management as well as customer and foreign participants

Must be reliable, possess a strong team orientation, be customer focused, and have a desire to work in a dynamic, fast-paced environment

Must be able to coordinate internal and external meetings including invites, reservation of proper conference room, set up, supportive documents, ordering refreshments, and other supporting tasks as required

Ability to maintain a professional demeanor under stressful situations

A desire to learn and grow in the position