JOB PURPOSE:
To be responsible for liaising with internal and external stakeholders, preparing Facilities Management
technical reports, and ensuring compliance with all relevant regulations. To have a strong understanding
of Facilities Management technical principles and practices related to FM Integrated Systems, as well as
excellent communication and reporting skills.
KEY RESPONSIBILITIES:
Integrated FM Planning & Coordination :
•
Develop and maintain schedules for FM services across various sites, ensuring
alignment with operational priorities and service level agreements.
• Coordinate with internal departments and external stakeholders to ensure
seamless delivery of FM services.
Permit to Work (PTW) Management:
• Manage and process permit-to-work requests in compliance with HSE
regulations and organizational procedures.
• Ensure timely issuance, tracking, and closure of PTWs, especially during critical
maintenance and project activities.
Asset Registration & Management :
Perform registration and data entry of FM assets into asset management
systems.
Ensure accuracy and completeness of asset data, including tagging,
categorization, and lifecycle tracking.
Project Handover Coordination :
Liaise with the Projects Team to facilitate smooth handover of completed
projects to FM operations.
Review and verify documentation, asset lists, and operational readiness during
handover
Stakeholder Engagement :
Coordinate with contractors, clients, end-users, and service requesters to ensure
timely execution of FM tasks.
Act as a point of contact for technical queries related to FM services and site
operations.
Documentation & Reporting :
Prepare and maintain detailed reports, schedules, and presentations using MS Word, Excel, and PowerPoint.
Support proposal preparation and service planning documentation.
Compliance & Standards:
Ensure all FM activities comply with relevant codes, standards, and HSE
regulations.
Stay updated on local authority requirements and integrate them into planning
and execution.
Requirements
Educational and
Technical
Qualifications:
Bachelor’s degree in Business Administration or related field.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
.
Language
Skills:
Written and Spoken Arabic and English.
Years of
Experience:
5 years of experience in relevant experience in the field.
Technical Competencies required for the role :
Integrated platforms, ATLP, SENYAR, MAXIMO and FM planning.
Proficiency in MS Office and administrative tools
Internal communication and coordination
Compliance with office policies and procedure
s
Benefits
Nature of
Experience :
UAE experience is required, with a preference for candidates familiar with Abu
Dhabi.Prior experience working with Abu Dhabi Government Entities is highly
desirable.
Strong understanding of applicable legislation, regulations, policies, and
procedures related to utilities facilities and asset operations management,
including permit-to-work systems, helpdesk operations, and unified/integrated
FM platforms.
Well-versed in facilities management services, permit processes, and proposal
preparation.
Proficient in MS Word, Excel, and PowerPoint, with strong documentation and
presentation skills.
Solid understanding of project development codes and standards, HSE
regulations, and facilities management best practices.
KEY INTERACTIONS :
Coordinate with Facilities Management, Urban Planning, and Business
Development teams to manage permits, FM services, and site activity
planning, ensuring timely resolution of any operational conflicts.
Act as the technical liaison for all matters related to AMCs and
contractors, including permits, site operations, and service delivery.
Collaborate effectively with contractors, clients, end-users, and
service requesters to ensure smooth execution of services in
accordance with established standards and timelines.
Carry out asset registration and data entry into asset management
systems, ensuring accuracy, completeness, and compliance with
operational and reporting requirements.
