Administrative Assistant
Reports to: Office Manager
Position Summary:
Provides administrative support to the School President and Admissions Department or to a Department Director. Duties include general clerical, receptionist, and project based work. The incumbent projects a professional, company image through in-person and telephone interaction.
Essential Duties and Responsibilities:
- Answers telephones and transfers to appropriate staff member
- Meets and greets clients and visitors
- Creates and modifies documents using Microsoft Office
- Performs general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
- Maintains hard copy and electric filing system
- Signs for and distribute UPS/Fed Ex/ Airborne packages
- Researches, prices, and purchases office furniture and supplies
- Coordinates and maintains records for staff office space, phones, parking, company credit cards, and office keys
- Sets up and coordinates meetings and conferences
- Maintains and distributes staff weekly schedules
- Supports staff in assigned project based work
- Other duties as assigned
- Regular and reliable attendance
Skills/Competencies/Qualifications:
- Basic reading, writing, and arithmetic skills
- Knowledge of Microsoft Office
- Professional verbal and written communication skills; telephone protocol
- Ability to type 50 wpm
Classification: Non-exempt
Work Hours: Twenty per week but may vary daily, and evening and weekend hours may be required
Travel: None
Working Environment: Interior/Office
