Company Secretarial Assistant - 6 month contract - Based in London

The purpose of the role is to provide administrative and technical support to the UK Company Secretarial team.

Key responsibilities: 

• Board and Committee administration support including: meeting coordination,  drafting agendas, maintaining meeting records and schedules, liaison across multi-jurisdictional teams in Europe and APAC, updating action logs, and collation and dissemination of Board and Committee papers using Digital Board Books software.
• Drafting routine Board resolutions and arranging approval and execution under the supervision of the Senior Company Secretary.
• Maintaining Conflict of Interest logs.
• Maintaining electronic corporate records.
• Assisting with Legal Entity Reporting requirements.
• Ensuring annual confirmation statements, annual report and accounts and other statutory filings are undertaken within appropriate filing deadlines.
• Arranging document notarisation and apostilles with external agencies. Collation and provision of KYC documents as required in a timely manner.
• Maintenance of Company Secretarial information, guidance notes, structure charts and other documentation and templates on the Company Secretarial Portal including the drafting of policies and procedures when requested.
• Monitoring/managing the Company Secretarial Inbox.
• Coordinating and assisting with projects as directed on behalf of the Company Secretarial team including research, developing recommendations, planning and task tracking.
• Providing support to the legal team from time-to-time on legal administrative tasks and/or projects.
• Ensure adherence to good corporate governance principles concerning all Company Secretarial matters.

Qualifications, Experience and Skills Required

• Either CGI part-qualified or law graduate.
• Prior experience as a Company Secretarial Assistant or similar within the financial services sector preferable.
• Knowledge of the fund management industry beneficial but not a requirement.
• A commitment to ongoing personal development, training and assuming greater responsibility over time.
• A positive, proactive approach and strong team ethic.
• Accuracy and attention to detail.
• Strong written communication skills.
• Good organisational skills.
• Discretion when handling confidential information.

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Company Overview

Nuveen is a global investment leader, managing public and private assets for clients around the world and on behalf of TIAA, our parent company and one of the world’s largest institutional investors. We invest in the growth of businesses, real estate, infrastructure and natural capital, providing clients with the reliability, access and foresight unique to our heritage. Our prevailing perspective on the future drives our ambition to innovate and adapt our business to the changing needs of investors - all to pursue lasting performance for our clients, our communities and our global economy. Visit www.nuveen.com to learn more about us.

Our Culture of Impact

At TIAA, we're on a mission to build on our 100+ year legacy of delivering for our clients while evolving to meet tomorrow's challenges. We equip our associates with future-focused skills and AI tools that enable us to advance our mission. Together, we are fighting to ensure a more secure financial future for all and for generations to come. We are guided by our values: Champion Our People, Be Client Obsessed, Lead with Integrity, Own It, and Win As One. They influence every decision we make and how we work together to serve our clients every day. We thrive in a collaborative in-office environment where teams work across organizational boundaries with shared purpose, accelerating innovation and delivering meaningful results. Our workplace brings together TIAA and Nuveen's entrepreneurial spirit, where we work hard and work together to create lasting impact. Here, every associate can grow through meaningful learning experiences and development pathways—because when our people succeed, our impact on clients' lives grows stronger.

Accessibility Support

TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities. 

If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team: 

Phone: (800) 842-2755

Email: accessibility.support@tiaa.org

Privacy Notices

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