Senior Executive Administrative Specialist II

Job Description:

Providing for loved ones, planning rewarding retirements, saving enough for whatever lies ahead – our policyholders count on us to be there when it matters most. It’s a big ask, but it’s one that we have the power to deliver when we work together. We collaborate and innovate – pushing one another to transform not just Pacific Life, but the entire industry for the better. Why? Because it’s the right thing to do. Pacific Life is more than a job, it’s a career with purpose. It’s a career where you have the support, balance, and resources to make a positive impact on the future – including your own.

We are actively seeking a Senior Executive Administrative Specialist II. This position will be based in our Newport Beach, CA office.

The Senior Executive Administrative Specialist II will be responsible for a broad range of administrative and technical duties in support of Pacific Life Investments (PLI) and Institutional Capital Markets (ICM). They will be the primary administrative support for the Head of ICM and PLI's Chief Financial Officer and other senior staff. We are seeking a candidate who can maintain a positive and professional attitude under pressure, with the flexibility to adapt to changing priorities in a deadline driven environment. This position is highly visible, and the candidate should have the poise and professional demeanor to greet and assist all visitors and guests.

How you will make an impact:

• Calendar management utilizing Microsoft Outlook; must be flexible with last minute schedule changes and urgent meeting requests
• Coordinate conference/meeting room set-up, order catering, and make logistical arrangements including ensuring audio/video equipment is functioning properly in advance of meetings
• Use Concur to arrange and maintain travel plans and itineraries
• Use Concur to assist with the timely submission of expense reports and all appropriate follow-up work
• Processing invoices from external parties
• Screening and handling of telephone calls
• Maintaining office supplies
• Ad-hoc administrative projects and general administrative support as needed

The experience you will bring: 

• 5+ years administrative experience supporting senior level executives or general administrative support
• Proficiency in Microsoft Office 360 applications (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat
• Approachable, professional and self-motivated individual with a positive and can-do attitude
• Ability to make independent decisions regarding planning, organizing and scheduling work
• Must have exceptional organizational skills, be able to prioritize and handle multiple tasks, think independently, maintain confidentiality, use discretion, able to handle time sensitive projects and adapt to changes quickly
• Excellent problem solving and administrative skills to handle a wide variety of complex situations
• Ability to resolve conflicts involving specific administrative responsibilities
• Must be extremely detailed-oriented and use sound judgment
• Excellent oral and written communication skills, ability to work well with all levels of people within the organization, inter-department coordination and organization skills
• Ability to maintain a calm and diplomatic manner
• Must be able to work occasional overtime as required

#LI-SD

Base Pay Range:

The base pay range noted represents the company’s good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent upon several factors, including but not limited to experience, qualifications and geographic location. Also, most employees are eligible for additional incentive pay.

Your Benefits Start Day 1  
 

Your wellbeing is important to Pacific Life, and we’re committed to providing you with flexible benefits that you can tailor to meet your needs. Whether you are focusing on your physical, financial, emotional, or social wellbeing, we’ve got you covered.

• Prioritization of your health and well-being including Medical, Dental, Vision, and Wellbeing Reimbursement Account that can be used on yourself or your eligible dependents

• Generous paid time off options including: Paid Time Off, Holiday Schedules, and Financial Planning Time Off

• Paid Parental Leave as well as an Adoption Assistance Program

• Competitive 401k savings plan with company match and an additional contribution regardless of participation

You Can Be Who You Are

We are committed to a culture of diversity and inclusion that embraces the authenticity of all employees, partners and communities. We support all employees to thrive and achieve their fullest potential.

What’s life like at Pacific Life? Visit Instagram.com/lifeatpacificlife

EEO Statement:

Pacific Life Insurance Company is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Pacific Life Insurance Company.