Responsible for source selection and procurement functions directly associated with clinical, scientific and research products and services. Negotiates contractual arrangements between St. Jude and selected vendors committing hospital funds to ensure the acquisition of high-quality goods and services at optimum cost and ensures enterprise systems (Workday, Craneware and Epic) are maintained for accurate and timely billing of patient chargeable items. Ensures quality of goods, and competitive levels of delivery consistent with institution and departmental policies and performance standards.
Job Responsibilities:
- Commits hospital funds up to authorized limits established by the institution. Ensures that requisitions have processed properly in the ERP Process Flow software. Ensures that proper approvals signatures are present on requisitions (up to dollar thresholds). Ensures that additional reviews as required by institutional policies have been conducted. Ensures that proper signatures are present on requisitions (up to dollar thresholds). Reviews for sole source documentation, competitive bids, and contract applicability as appropriate, before placing the order.
- Analyzes markets to determine vendor sources and product availability. Assists customers in selection of vendors and merchandise as required. Provides customers information on new product developments.
- Secures and analyzes quotations; negotiates prices and terms with suppliers. Ensures that the institution obtains the best value as defined by cost, quality, and delivery competitiveness. Ensures contracts and contract pricing is current with vendors and in ERP system and are honored at time of order placement/acceptance. Provides contract, price, analytical data, and impact analysis for new and renewal contracts. Ensures enterprise systems (Workday, Craneware/Trisus, Epic, ServiceNow) and Item Master are maintained for accurate and timely order placement and billing of patient chargeable items.
- Resolves order and invoice discrepancies by coordinating with the Accounts Payable staff, customers, and vendors as appropriate.
- Maintains positive communications between Materials Management team, customers, and vendors. Provides prompt, courteous and accurate customer service to all customers and vendors. Communicates order status and updates to customers in a timely manner. Supports materials management team members to increase the overall effectiveness and efficiency of the department. Actively participates in problem solving and team discussions.
- Supports materials management team members to increase the overall effectiveness and efficiency of the department.
- Enhances professional growth and development through participation in educational programs, current literature, in–service meetings, and workshops.
- Performs other related duties as assigned or directed to meet the goals and objectives of the department.
- Maintains regular and predictable attendance.
Minimum Education and/or Training:
- High School Diploma/GED required.
- Bachelor’s Degree with emphasis in business administration or economics preferred.
Minimum Experience:
- Two (2) years purchasing or directly related purchasing experience required; preferably in health care or laboratory.
- Lawson software experience preferred.
Licensure, Registration and/or Certification Required by SJCRH Only:
- (NL) Certified Purchasing Manager (CPM) credential or the Accredited Purchasing Practitioner (APP) credential awarded by the Institute for Supply Management is preferred.
Special Skills, Knowledge and Abilities:
- Ability to build productive on-going working relationships with vendors and customers.
- Ability to gather, synthesize, summarize, and analyze the information necessary to ensure cost-effective bids.
- Knowledge necessary to review purchasing processes and recommends areas for correction/improvement.
- Skill in evaluating quality and price of products to judge suitability of goods and alternatives offered.
- Ability to schedule, evaluate, and set priorities without direct supervision.
- Knowledge of MMIS Computer System.
- Ability to communicate clearly and concisely, orally and in writing.
Physical Demands and Working Conditions:
- Work is predominantly in an office environment.
- While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; and talk or hear.
- The employee must occasionally lift and/or move up to 25 pounds.
- Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The noise level in the work environment is usually quiet.
- An essential function of the job is to be able to comply with all applicable federal, state and local safety and health regulations that would apply to this job.
- The employee must move about the work space to access work surface and shelves, cabinets, drawers, and equipment that are at, below or above the work surface.
- Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time as business needs dictate. This job description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned. The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job.
Compensation
In recognition of certain U.S. state and municipal pay transparency laws, St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $24.00 - $42.00 per hour for the role of Buyer.
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St. Jude is an Equal Opportunity Employer
No Search Firms
St. Jude Children's Research Hospital does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at St. Jude via email, the internet or in any form and/or method without a valid written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by St. Jude.
