Administrative Clerk III
Dental Hygiene Program
Who we are:
The University of New Haven, founded on the Yale campus in 1920, is a private, coeducational university that has been recognized by The Princeton Review and U.S. News & World Report for academic excellence. Located between New York City and Boston in the shoreline city of West Haven, the University is a diverse and vibrant community of nearly 9,000 students from across the globe. Within its five colleges, students immerse themselves in a transformative, career-focused education across the liberal arts and sciences, fine arts, business, engineering, public safety and public service. More than 100 academic programs are offered, all grounded in a long-standing commitment to collaborative, interdisciplinary, project-based learning.
The Administrative Clerk III performs moderately complex administrative and general clerical work, in addition to specialized clerical and administrative tasks that are unique to the Dental Hygiene Program in the Allied Heath Department.
You will:
- Process information such as student applications and records, housing assignments, purchase orders, invoices, correspondence, reports, and catalogues for filing.
- Gather information needed to process university forms by interfacing with administrative offices, students, parents and faculty.
- Gather and collate statistical information for departmental reports.
- Make appointments and maintain schedules as required by respective departments
- Communicate and interact with prospective students and their parents
- Data entry and retrieval in University systems
- Compose general correspondence and emails.
- Maintains filing system as needed.
- Maintain vendor lists and appropriate data bases
- Answer phones and Greet visitors
- Typing, Photo Copying, Faxing, and Scanning
- Maintain department schedules
- Operate office equipment
- Open, sort and distribute mail
- Inventory office supplies
- Prepare requisitions for materials and supplies.
- Specific job duties will be developed by the hiring department
You need:
- High school degree required
- A minimum of two (2) years of clerical experience preferably in a higher education environment
- Ability to type with speed and accuracy.
- Knowledge and skills in Microsoft Word, Excel, Outlook and Banner.
- Basic math skills.
- Ability to operate office equipment and to acquire to new data processing skills,
- Ability to work in a collaborative manner with peers and colleagues
- Ability to communicate in a professional, clear and concise manner.
- Professional appearance and demeanor
- Strong interpersonal and customer service skills; ability to maintain a positive attitude and approachable demeanor when dealing with administrative staff, faculty, students, preferred vendors and the public
- Ability to maintain strict confidentiality of sensitive and private information.
Disclaimer: The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through the individual hiring departments. Duties may vary from incumbent to incumbent in this job title.
Whats in it for you:
- Health & Welfare Programs: Employees and their eligible family members, including spouses and dependent are eligible for Medical, Dental, Vision and Life Programs.
- Wellness & Fitness: On-campus Recreation and Fitness Center for employees and families; Employee Assistant Program
- Commitment to Educational Excellence: Tuition assistance for employees and eligible dependents; Tuition exchange opportunities
- Employee Discounts on products, services and educational opportunities
- Work/Life Benefits: Generous paid time off programs; progressive paid holiday schedule (including holiday break between Christmas and New Year’s); 4 weeks of parental paid leave; flexible work schedules including summer hours where applicable
*The University of New Haven is not a qualifying E-Verify employer and its use of E-Verify is limited to specific government projects. For that reason, candidates with STEM OPT authorization cannot be considered for employment.
