What’s the role?
This is an exciting opportunity to be involved in the established Luxembourg entity and become a key member of our team further developing the business. The role sits within the Finance Team, and reports to the European CFO.
As the Senior Finance Manager, you will focus on ensuring Luxembourg key financial requirements are being met and supporting Senior Leadership with financial analysis to support decision making. The role will be a key participant in the day-to-day management of the entity’s activities and partner of the executive team.
Core Objectives:
- Ensure ongoing integrity and substantiation of financial records for Luxembourg entities, compliance with relevant GAAP and regulatory reporting standards.
- Improve analysis of financial results providing insight to management on the drivers of the business’ financial performance.
- Establish key partnerships with business management and other internal partners to ensure successful execution of day-to-day responsibilities.
- Key local stakeholder in the continued utilisation and adoption of the financial technology platform (Microsoft D365 F&O (ERP)) and support ongoing development and automation initiatives.
- Identify efficiency opportunities across the team, including the implementation of additional controls and procedures to ensure a well-controlled finance and admin function
- Ensure the local finance team is well-supported, with clear development plans, defined responsibilities, and effective cross-training to build resilience.
What you’ll be doing
Financial Reporting & Monthly Close
- Drive the monthly accounting cycle including review of transactions and journal postings; perform overall review and analysis to ensure financial results are complete and accurate.
- Prepare analysis of financial results for management and the firm's Board of Directors, including clear commentary on variances, trends, and the key drivers of performance.
- Develop annual financial forecasts and budgets for review and discussion with the Country Head, European CFO, and other local forums.
- Coordinate with the wider finance group including Southampton shared services team to ensure alignment on reporting timelines, intercompany reconciliations, and group consolidation requirements.
Revenue, Billing & Accounts Receivable
- Support the quarterly client billing process including fee calculations and invoice generation in line with client fund administration agreements.
- Review and oversee cash collections and monitor accounts receivable; ensure ongoing accuracy of aging reporting including identification of collection issues for the business and executive management.
- Partner with the client-facing teams to resolve billing queries and ensure timely revenue recognition.
Accounts Payable, Procurement & Cash Management
- Ensure all vendor invoices are reviewed and approved by department management; prepare and review accounts payable and accrual reports and statistics with management.
- Review banking activity and account reconciliations; monitor cash balances and contribute to weekly cash reporting and projections for management.
- Manage external banking relationships, ensuring appropriate controls are in place over payment authorisation and signatory mandates.
Regulatory, Tax & Statutory Compliance
- Oversee the preparation and review of regulatory filings with the CSSF (Commission de Surveillance du Secteur Financier), ensuring submissions are accurate and delivered within statutory deadlines.
- Manage the preparation and review of quarterly and annual VAT returns and corporate tax filings, coordinating with external tax advisors where necessary.
- Lead the entity's annual statutory financial audit, acting as the primary point of contact with the audit teams, managing the audit timetable, information requests, and resolution of audit findings.
- Monitor legislative and regulatory developments in Luxembourg and at EU level (e.g., ATAD, DAC6, Pillar Two) that may impact the entity's financial or tax obligations.
Internal Controls & Process Improvement
- Identify and implement process improvements, automation opportunities, and additional controls across the finance and administration function.
- Maintain and enhance finance policies and procedures to reflect Luxembourg regulatory requirements and Gen II group standards.
- Support the continued development and optimisation of the group ERP system, championing adoption within the Luxembourg team and feeding back local requirements to the wider project team.
Administration & Cross-Functional Partnering
- Complete administration tasks including client and supplier contract management in ERP; coordination of signatures on operational documents and contracts.
- Partner with Human Resources on payroll processing, benefits management, and people-related reporting and analytics for the Luxembourg office.
- Manage relationships with external service providers including auditors, tax advisors, and banking partners.
Team Leadership
- Directly manage a local team, providing day-to-day guidance, conducting regular performance reviews, and creating individual development plans.
- Foster a collaborative working relationship with the Finance team and Southampton shared services team, ensuring clear ownership of tasks, effective communication, and consistent service delivery.
- Promote a culture of accuracy, accountability, and continuous improvement within the team.
The ideal background for this role
JOB REQUIREMENTS AND EDUCATION
- Bachelor's Degree in Finance, Accounting, or a related field required; a professional qualification (ACCA, ACA, CPA, or equivalent) is highly desirable.
- 7+ years' experience in a financial management position, ideally gained within fund administration, fund services, or the broader alternative investment / private capital industry.
- Proven strategic planning experience at the management level.
- Demonstrable experience managing statutory audits and liaising with external auditors, tax advisors, and regulators.
- Strong knowledge of Luxembourg GAAP; familiarity with IFRS is an advantage.
- Understanding of Luxembourg regulatory requirements, including CSSF filings, VAT compliance, and corporate tax obligations.
- Proficient in Microsoft Excel and PowerPoint; knowledge of ERP systems (e.g., D365 F&O, NetSuite, SAP, Oracle) an advantage.
SKILLS AND COMPETENCIES
- Excellent presentation and communication skills, with the ability to convey financial information clearly to both finance and non-finance stakeholders.
- Client-oriented with the ability to build strong relationships with internal and external parties, contributing to and being part of a strong team spirit.
- Ability to work autonomously, taking full ownership of assigned responsibilities with a commitment to delivering high-quality work.
- Excellent organisational skills complemented by a "can do" attitude.
- Ability to meet tight deadlines and to work under pressure.
- Demonstrated creative and critical thinking skills.
- Able to work on multiple projects simultaneously.
- Experience overseeing individuals with varied levels of experience and abilities.
- Proven track record of developing staff through training, coaching, and ongoing feedback.
- Comfortably operating in a matrixed structure, coordinating effectively with remote shared services and group finance teams.
- Fluency in English is required; French and/or German are advantageous given Luxembourg's trilingual business environment.
