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Job Purpose
Responsible for managing the financial records and transactions of the Project Sales business channel. Ensuring accurate and timely financial reporting, budgeting, and analysis.
Key Accountability Areas
Sales Invoicing and Documentation:
- Responsible for issuing sales invoices and sales returns according to company procedures.
- Check sales invoices and sales returns, complete signatories, approvals, and copies, and organize the sales custody (invoices, collection vouchers, etc.). Send them periodically to the account department.
- Issue other types of invoices (gift invoices, samples invoices, etc.) within the system.
- In case of system connection issues, manually issue sale invoices (with preapproval) and obtain approval from the branch manager.
- Maintain organized files with copies of sale invoices and other invoices.
Financial Tracking and Reporting:
- Ensure that all expenses are recorded on the system. Prepare and organize the branch’s expenses sheets.
- Create a daily report detailing cash movement (deposits, returns, etc.) and reconcile the fund balance.
- Monitor the status of deposited cheques and address relevant issues with the branch manager and accounts department.
- Safeguard Post Dated Cheques (PDCs) in the branch safe.
- Receive deposit slips and promptly deposit cash into the bank.
- Participate in the preparation and presentation of financial reports to senior management, offering insights and recommendations for strategic decision-making.
- Prepare hand-over applications for all sales staff, including supporting documents as per procedures.
- Ensure to review the original customer account reconciliation attached to hand over records for salesmen and branch managers before sending them to the accounts department.
System Compliance and Communication:
- Notify accounts management about any system violations, particularly related to sales and collection procedures.
- Follow company procedures for handing over collection voucher books from/to salesmen.
- Perform periodic visits to customers in coordination with the accounts receivable department. These visits focus on customer reconciliation and balance confirmation.
- Maintain assets recording, including transfers and disposals, in coordination with the finance department.
Others:
- Work ethically and follow processes and procedures set by the company.
- Ensure to apply safety first principle in the workplace.
- Support in suggesting new procedures that will enhance the team to be more effective and efficient in their work.
Role Accountability
HR Proficiency:
- Ability to obtain updated soft and technical skills related to the job
- To have a vision and a plan for the career path and how to achieve it.
Delivery:
- Perform the planned activities to meet the operational and development targets as per delivery schedules.
- Utilize resources effectively to achieve objectives within efficient cost and time.
- Provide a periodic report formatted by detailing the deviation and execution of planned tasks.
Problem-Solving:
- Solve any related problems arise and escalate any complex operational issues.
Quality:
- Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.
Business Process Improvements:
- Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.
Compliance:
- Comply to related policy and procedures and work instructions.
Health, Safety, and Environment:
- Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.
Academic Qualification
Diploma Degree
Work Experience
2 to 4 Years
Technical / Functional Competencies
Paycheck DistributionGeneral Invoice ProcessingOrder Entry And Billing
