Maintenance Planner Assistant

SUMMARY: THIS POSITION IS RESPONSIBLE FOR SCHEDULING COMPLIANCE, PLANNING COMPLIANCES, MAINTAINING A PROFESSIONAL RELATIONSHIP WITH OPERATING AND MAINENANCE PARTNERS, AND TIMELY DISTRIBUTION OF REPORTS AND METRICS. 

 

SUPERVISORY RESPONSIBILITIES: None

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Other duties may be assigned.   

 

• PRINCIPAL CONTACT AND LIAISON BETWEEN MAINTENANCE DEPARTMENT AND ALL ASSOCATED ANCILLARY DEPARTMENTS PLANTWIDE. IE. USDA, FOOD SAFETY, OPERATIONS, SANITATION AND VARIOUS VENDORS.
• REVIEW WORK REQUEST FROM ALL AREAS OF THE PLANT TO DETERMINE VALIDITY AND ACCURACY OF INFORMATION, ENGAGE WITH THE MAINTENANCE UPPER MANAGEMENT ASSIGNED TO THOSE SPECIFIC AREAS TO SET A PRELIMINARY PRIORITY.
• INDENTIFIES WORK ORDERS THAT MAY REQUIRE ADDITIONAL ENGINEERING DESIGN AND REVIEWS WITH THE ENGINEERING TEAM AT THE WEEKLY PLANNING MEETINGS DEPENDING ON THE IMPORTANCE OF WORK REQUESTED.
• ESCALATES WORK OPPORTUNITIES THAT ARE SEEN WHILE WALKING WITH PRE-OP/USDA EACH DAY THAT COULD INTERRUPT PRODUCTION.
• DATA ENTRIES INTO THE MAINTENANCE SOFTWARE SYSTEM—SPARE PARTS, DWGS, MAINTENANCE MANUALS.
• OBTAIN AND ORGANIZE ALL INFORMATION REQUIRED FOR THE CRAFTS TO PERFORM THE WORK: DWGS, VENDOR MANUALS, SUPPLEMENTAL INSTRUCTIONAL MATERIALS OR OTHER INFORMATION WHICH IS APPROPRIATE FOR THE WORK. THIS WILL ENSURE THE WORK ASSIGNED WILL BE CLARIFIED.
• IDENTIFY AND SECURE ALL PARTS AND MATERIAL REQUIRED TO COMPLETE THE JOB THROUGH THE STORES SYSTEM. PROVIDE A BILL OF MATERIALS (IF POSSIBLE) TO THE WORK ORDER ASSIGNED.
• WORK CLOSELY AND PROFESSIONALLY WITH THE STORES MANAGER TO MANAGE SPARE PARTS USAGE AND ENSURE PARTS ARE USED TO THE SPECIFIC JOB. THE GENERAL MAINTENANCE SUPERVISOR WILL ASSIST WITH THIS AS WELL.
• RECEIVE ON ALL OUTSIDE CONTRACTOR LABOR THAT HAS BEEN AWARDED. ENSURE THAT THE SCOPE IS UNDERSTOOD, FOLLOW UP ON THE WORK THAT WAS COMPLETED, DOCUMENT ANY DEFICIENCIES TO UPPER MANAGEMENT (IF ANY) BEFORE SIGNING OFF AND SENDING BACK TO A/P.
• TRACK MAINTENANCE DOWNTIME FROM OPERATIONAL REPORTS SO A TRENDING MECHANISM IS PUT IN PLACE AND POSTED FOR ALL TO SEE IN THE MSO AREA.
• FOLLOW UP WITH SUPERVISORS AND LEADS TO ENSURE THAT COMPLETED WORK ASSIGNMENTS ARE TURNED IN WITH IMPROVEMENT COMMENTS IN A TIMELY FASHION.
• KEEP ACCURATE METRICS ON THE PERFORMANCE OF PLANNING AND SCHEDULING FUNCTIONS AND PROVIDE TIMELY REPORTS TO THE PLANT ENGINEER/MAINTEANCE SUPERINTENDENTS.
• REMAIN PROFESSIONAL AT ALL TIMES WHILE IN THE PLANT.

 

QUALIFICATION REQUIREMENTS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the work environment, knowledge, skill, and/or ability required or preferred.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION and/or EXPERIENCE: HIGH SCHOOL DIPLOMA OR EQUIVALENT.  MECHANICAL BACKGROUND A MUST.  A TECHNICAL DEGREE OR EXTENDED EXPERIENCE IN THE FIELD IS DESIRABLE.

 

LANGUAGE SKILLS: ABILITY TO COMMUNICATE EFFECTIVELY WITH SUPERVISORS AND CO-WORKERS. SHOULD HAVE GOOD WRITTEN AND ORAL SKILLS. MUST BE ABLE TO DEMSONSTRATE THE ABILITY TO BE APPROACHABLE AND TACTFUL

 

MATHEMATICAL SKILLS: ABILITY TO APPLY MATHEMATICAL APPLICATIONS TO PRACTICAL SITUATIONS. 

 

 

REASONING ABILITY:  ABILITY TO RECOGNIZE EQUUIPMENT PROBLEMS BEFORE THEY CAUSE ACTUAL MACHINE DOWN TIME.

 

OTHER SKILLS AND ABILITIES: HAVE ADEQUATE CRAFT KNOWLEDGE AND SKILL TO ACCURATELY ESTIMATE LABOR HOURS, MATERIAL REQUIREMENTS AND ABILITY TO COMMUNICATE WHAT IT WILL TAKE TO EXECUTE THE JOB ASSIGNMENTS.  GOOD COMPUTER SKILLS.  DEMONSTRATED ORGANIZATIONAL AND PLANNING SKILLS

KNOWLEDGE AND UNDERSTANDING OF THE MAINTENANCE PROCESSES AND PROPER USE OF THE WORK ORDER PROGRAM AND STORES ACCESSABILITY.MUST HAVE A REPUTATION WHICH IS RESPECTED BY PRODUCTION, MAINTENANCE MANAGEMENT, STORE PERSONNEL AND ALL OTHER SUPPORT GROUPS ASSOCIATED WITH PLANT PRODUCTION.

 

 

PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to move place to place.  The employee frequently is required to use fingers, hands, handle or feel objects, tools, or controls; reach with hands and arms.  The employee is occasionally required to climb or balance, stoop, kneel, crouch, or crawl; and communicate effectively. The employee must frequently lift and/or move up to 60 pounds and occasionally lift and/or move more than 100 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Incumbent is required to travel to remote parts of the facility.  While performing the duties of this job, the employee often works near moving mechanical parts and is exposed to wet and/or humid conditions and fumes or airborne particles.  The noise level in the work environment is usually moderate, with very loud conditions present when working in certain production area.

 

NORMAL WORK SCHEDULE: Generally nine (9) or more Hours/Day as scheduled by management.  Normally Monday -   Friday as scheduled by management and weekends if needed by operations and approved by management.