Procurement Associate - Office with Flex/Hybrid - Sofia, Warsaw or Dublin
ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development
This is an Office Hybrid role in Sofia, Bulgaria (office-based - 60%/remote - 40%).
What You Will Be Doing:
- Assisting in the procurement process by managing purchase orders, supplier negotiations, and vendor relationships to ensure timely delivery of goods and services.
- Collaborating with internal teams to understand procurement needs and requirements and ensuring that procurement activities align with project and operational goals.
- Maintaining accurate procurement records, tracking order status, and resolving any issues or discrepancies related to orders or invoices.
- Supporting the continuous improvement of procurement processes by providing feedback and recommendations based on procurement data and experiences.
- Category Management and drive global vendor discovery, sourcing and vendor selection including the development of sourcing and vendor management strategies, strategic relations to meet ICON’s commercial, cost saving and operational objectives.
- Contribute to formulation of Global Procurement strategy and group/individual category strategies.
- Ensure the execution of standards, controls, policies, procedures and performance metrics to effectively and efficiently manage 3rd party spend for your categories across the enterprise.
- Support with clearing overdue invoice backlogs with key suppliers
- Create/support strategic relationships with key vendors to meet/exceed requirements for cost reduction & service improvement.
- Category Management of the day-to-day relation with assigned vendors and assigned categories to meet our customer needs
- Development of longer-term vendor relationships and contracts
- Manage key vendor performance for your categories to support continuous improvement with the implementation and management of Scorecard/KPI performance in the key areas of Delivery, Quality and Cost Control, taking corrective action as appropriate.
- Principle point of contact with vendor/3rd party.
Your Profile:
- Bachelor’s degree in business administration, supply chain management, or a related field or relevant work experience. Some experience or internship in procurement, supply chain management, or in the clinical trials industry preferred.
- An understanding of procurement processes, vendor management, and contract negotiation with 2-4 years of relevant experience.
- An understanding of Clinical procurement is beneficial to this role.
- Strong organizational and communication skills, with the ability to collaborate effectively with internal teams and external suppliers.
- Strong presentation skills, ability to speak to groups of stakeholders in English with confidence.
- Detail-oriented and proactive, with the ability to manage multiple tasks and ensure accuracy in procurement activities.
- Willingness to learn and adapt, with a commitment to supporting procurement operations and contributing to the success of the team.
- Excellent command of English.
#LI-MK2
#LI-Hybrid
What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.
In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.
Our benefits examples include:
Various annual leave entitlements
A range of health insurance offerings to suit you and your family’s needs.
Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
Global Employee Assistance Programme, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family’s well-being.
Life assurance
Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others.
Visit our careers site to read more about the benefits ICON offers.
At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here.
Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.
Are you a current ICON Employee? Please click here to apply
