Accounting Manager - Payroll & Corporate Accounting

The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success.  Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, and the Business Operations Offices.  The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $900 million annual budget.

The function of the Fiscal Services Division (FSD) is to innovatively support the mission critical research of Brookhaven National Laboratory (BNL). FSD provides Payroll, Accounts Payable, General Accounting, Financial Reporting, and Travel Services support to the Laboratory. The open position is for an Accounting Manager – Payroll and Corporate Accounting.

The Accounting Manager – Payroll and Corporate Accounting, is responsible for financial reporting specific to Payroll, Labor Cost, and BSA Corporate/Intercompany Accounting. This position will be responsible for developing and maintaining accounting principles, practices, and procedures to ensure accurate and timely financial reporting and procedures. The Accounting Manager supervises and directs the work of the BSA Accountant and is responsible for managing the Payroll Supervisor and staff to ensure that work is properly allocated and completed in a timely and accurate manner. This position addresses tight deadlines and a multitude of accounting activities including account reconciliations to the general ledger, financial reporting, auditor liaison, and year-end audit preparation. The Accounting Manager will have contact and input on policy decisions with senior-level management and the accounting staff of the company’s managing partners and thus, requires strong interpersonal communication skills both written and verbal. 

Essential Duties and Responsibilities:

• Obtain and maintain a thorough understanding of the BSA financial reporting and general ledger structure.

• Ensure accurate and timely monthly, quarterly, and year-end reporting.  

• Obtain and maintain a thorough understanding of the payroll practices.

• Ensure payroll tax payments are made timely.

• Prepare all required payroll tax returns to taxing authorities.

• Remit amounts, prepare, and maintain the information related to Foreign Nationals and the 1042 tax deposits and returns.

• Banking: Chase Access Security Administrator.

• Management of staff responsible for the reconciliation of assigned general ledger accounts.

• Oversee the preparation and remittances of annual 1099’s and vendor compliance.

• Prepare 401A and 401K Financials.

• Review of W-2s; preparation of W-2C’s, and 941x forms.

• Prepare and submit annual 990 and tax return data to Battelle.

• Prepare and enter JV’s to move unallowable costs from BNL to BSA, coordinating with Budget Office to ensure overheads are included.

• Provide daily cash needs for DOE reporting.

• Respond to inquiries from the Fiscal Officer, CFO, and other Lab Managers regarding financial results, special reporting requests, etc..

• Support OIG, Internal Audit, and all other financial audits.

• Supervise the BSA Accountant to ensure all financial reporting deadlines are met.

• Respond to tax inquiries and other issues.

• Provide training to new and existing staff, as needed.

• Supervise staff of 3.

Required Knowledge, Skills, and Abilities:

• BS in Accounting or business degree.

• Minimum of six (6) years of full-time directly related experience in accounting to include experience supervising exempt and nonexempt staff.

• Knowledge of Microsoft Office, including Excel, Outlook and Word.

• Clear and concise written and verbal communication skills.

• Strong customer service skills.

• Ability to meet deadlines and work within tight time constraints.

Preferred Knowledge, Skills, and Abilities:

• Oracle People Soft Financials.

• CPA and/or MBA preferred.

• Peoplesoft query experience.

Environmental, Health & Safety Requirements:

• Extensive time spent on a computer typing and analyzing data.

Other Information:

• This is a hybrid position and requires 4 days a week onsite at BNL in Upton, NY and one day working remote.

Brookhaven Laboratory is committed to providing fair, equitable, and competitive compensation. The full salary range for this position is $128,900 - $213,950 year. Salary offers will be commensurate with the final candidate’s qualification, education, and experience and considered with the internal peer group.

Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at BNL | Benefits Program

Brookhaven National Laboratory requires all non-badged personnel including visitors to produce a REAL-ID or REAL-ID compliant documentation to access Brookhaven National Laboratory – view more information at www.bnl.gov/real-id.  This is due to nationwide identification requirements for federal site access as required by the federal REAL ID Act.  Those not in possession of a REAL ID-compliant document will not be permitted to access the site which includes access to the Laboratory for interviews. 

About Us

Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country, learn more at BNL | Opportunities for Veterans at Brookhaven National Laboratory.

Equal Opportunity/Affirmative Action Employer

Guided by our core values of integrity, responsibility, innovation, respect, and teamwork, Brookhaven Science Associates is an Equal Employment Opportunity Employer-Vets/Disabled. We are committed to fostering a respectful and collaborative environment that fuels scientific discovery. We consider all qualified applicants without regard to any characteristic protected by law. All qualified individuals are encouraged to apply. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.  *VEVRAA Federal Contractor

BSA employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: https://www.directives.doe.gov/directives-documents/400-series/0486.1-BOrder-a/@@images/file