Description

REQUIRED EDUCATION / EXPERIENCE

Bachelor’s degree or equivalent and 2 years of office related experience.

PREFERRED QUALIFICATIONS

Experience managing executive calendars
Experience with Human Capital Management (HCM) systems
Proficiency in Microsoft Excel, PowerPoint, Teams, and Outlook
Experience preparing meeting minutes and maintaining documentation
Strong organizational skills with demonstrated follow-through
Ability to manage multiple priorities and multitask in a fast-paced environment
Experience with financial reconciliations

MAJOR DUTIES / CRITICAL TASKS:

Financial related tasks

Maintains financial stability of Process through effective and accurate inventory control and cost analysis.
Compiles and prepares detailed financial, statistical, and annual reports for Process/Department.
Prepares comparative analysis reports and statements reflecting variations in expenditures and revenues.
Conducts cost studies and monitors Process’ charge structure/billing system.
Monitors the Process’ accounts receivable and posting of revenues.
Analyzes financial data and initiates appropriate action when necessary.
Develops and maintains annual accounting and budget reports.
Identifies variances in expenditures and makes recommendations for resolution.
Participates in Process budget discussion and develops Process budgets.
Participates in service center business plan discussions and develops business plans based on decisions made by the service center’s operational leader.
Trains others in financial duties and responsibilities.

HR related tasks

Provides staff assistance in the development and interpretation of Human Resources policies and procedures.
Facilitates the development of process/area policies & procedures ensuring compliance with applicable rules and regulations.
Serves as departmental liaison with Human Resources in regards to employee disciplinary and grievance issues

Customer Service

Works with customers to provide improved reports.
Ability to anticipate needs and scheduling of Executives as related to projects and intervene to acquire information as necessary.
Responsible for administrative support tasks at the executive level.
Ensure smooth and seamless service in the executive office, managing day-to-day activities.
Ability to think independently and make decisions as necessary.
May interface with leadership at UT Components, city, and/or state government agencies or outside vendors.

Miscellaneous

Stays current with applicable policies, procedures, rules and regulations
Recommends, initiates, and facilitates the collaborative development of team process change and new programs.
Provides team support regarding technical expertise, problem resolution/troubleshooting, training, coaching, and team facilitation.
Assists in Process projects by coordinating activities, maintaining records, and reporting on status.
Initiates action plans to develop skills and knowledge that will provide team/area leadership and direction.
Good overall knowledge of “expert” skills listed below and good overall knowledge of

Non-Exempt Administrative Support role skills.

Adheres to internal controls and reporting structure.
Responsible for ordering and distributing supplies
Performs related duties as required.

SALARY RANGE:

Salary commensurate with experience.

WORK SCHEDULE:

Monday-Friday, 8a - 5p

Qualifications

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.