Coordination and grant management
During phase 1 of the grant (“Transition”, until December 2027):
- Manage the transition phase workplan and timeline.
- Liaise with subawardees and consultants, drafting agreements, processing payments, and monitoring delivery of results.
- Coordinate the organization of meetings (virtual, hybrid and in-person), including logistics, liaison with participants, technological support and documenting outcomes.
- Support the transition of existing assets (websites, tools) from predecessor organizations, if applicable.
- Keep an up-to-date budget for internal project use and in the budget system; create estimates and swiftly process payments to ensure appropriate expenditure of the grant.
- On-board GHPA Secretariat staff, once recruited, on financial and administrative procedures.
During phase 2 of the grant (“Implementation”, January to December 2027):
- Draft and execute contracts and other agreements with sub-awardees, consultants and other partners as per GHPA Secretariat and Governance Committee guidance, and process payments upon confirmation of deliverables by the GHPA Secretariat.
- Liaise with the GHPA Secretariat to track delivery of grant outputs and other performance indicators for internal and external monitoring and reporting purposes.
- Keep an up-to-date budget for internal project use and in the budget system; create estimates and swiftly process payments to ensure appropriate expenditure of the grant.
- Regularly discuss budget performance with the GHPA Secretariat, and liaise with the donor/s should reallocations become necessary.
- Coordinate GHPA Secretariat input into and lead or support, as needed, the drafting of donor reports and grant proposals, as well as internal monthly programme updates.
- Support procurement of goods and services for the GHPA Secretariat.
Perform any additional tasks requested by the Director, HIV Programmes and Advocacy.
Requirements
Academic qualifications
- A degree in public health, international development, business, business administration, project management, or a related field or relevant work experience.
- A graduate degree would be an asset.
Experience
- At least 3-5 years of experience in a similar position, preferably working in global health or development at an international level.
- Experience coordinating and administering complex projects and working across functional areas.
- Experience working with external partners, donors, service providers and/or consultants an advantage.
- Experience organizing and coordinating virtual, hybrid and/or in-person meetings and other events.
- Experience working in the HIV field and demonstrated understanding of the HIV Prevention landscape and its key stakeholders.
- Although not essential for this position, the IAS acknowledges the value of the experience of living with HIV and will consider this when evaluating applications.
Skills/competencies
- Highly organized and systematic, with strong attention to detail both in writing and budget administration.
- Ability to work independently with minimal supervision and take initiative.
- Sense of diplomacy as well as cross-cultural communication skills.
- Ability to work efficiently under pressure in an international context.
- Strong computer skills in the Windows environment and in utilizing virtual meeting platforms.
- Ability to travel internationally (1-2 business trips per year).
We encourage candidates with transferable skills and diverse experiences to apply, even if they do not meet every listed competency.
Languages
- Excellent written and oral English language communication skills. Working knowledge of additional languages, particularly French and/or Portuguese, is an asset.
Benefits
The IAS provides generous benefits that include, for example, an enhanced pension and social security package, an annual leave entitlement above the legal requirement, annual allowances for professional development and health promotion, flexible working hours, and the possibility to work up to 50% from home.
Work environment
The IAS Secretariat in Geneva is a dynamic and diverse workplace that brings together public health, HIV science, conferencing, programme management and other specialists who all share the IAS vision of a world in which HIV no longer presents a threat to public health and individual well-being. We thrive on an exceptional team spirit, put trust in our colleagues’ professionalism, and value new ideas. The IAS promotes a flexible and collaborative workplace that encourages employees to grow their skills and competencies.
The IAS is committed to ensuring a diverse, equitable and inclusive work environment and to the greater involvement of people living with HIV (GIPA) in all aspects of our work. To help us achieve this, we welcome applications from all qualified candidates who share the IAS values (learn more here), regardless of their sex, gender identity, sexual orientation, HIV status, race, national origin, cultural or ethnic background, disability, religion, or age.
How to apply
Interested and qualified candidates should send us in English, their CV and a cover letter describing their motivation for the role. Please apply through IAS career page on a rolling basis. Please note that only shortlisted candidates will be contacted.
Only candidates from Switzerland or an EU/EFTA country or candidates who already have a valid Swiss working permit to work full-time will be considered.
