Full TimeENNorth America
The Administrative Assistant coordinator will be a key team member responsible for providing essential administrative support to the team.
Will play a role in booking travel arrangements, billing, and administrative support in key aspects of the operations processes, while supporting the staff to ensure customers receive superior customer services.
• Provide administrative support for the operations team.
• Books travel arrangements
• Draft Correspondences and formal documents
• Find any discrepancies and make appropriate changes
• Develop and / or maintain filing system
• Perform all clerical assignments
• Financial Reporting, billing, etc.
• Assist in managing the flow of documents and information cross functionally.
• Review and report issues.
• Coordinate with other departments to ensure smooth flow of documentation.
• Monitor request for products and process orders as required.
• Order supplies as needed
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MINIMUM QUALIFICATIONS:
• Associates Degree
• Proficient in Microsoft Office Suite
• Ability to prioritize work and projects in fast passed environment
• Understanding of accounting principles.
• Certification course work on computer programs
• 2 years’ experience in similar role within the oil and gas industry
• Writes, speaks and interacts clearly and professionally.
• Extremely organized. Strong multi- tasking and time management skills.
PREFERRED QUALIFICATIONS:
• Bachelor’s degree
• Basic understanding of field support in an oil and gas environment
• Demonstrates the skill set to lead projects
• Demonstrates the skill set to lead projects
BEHAVIORAL COMPETENCIES:
• Deals effectively with a wide range of situations and personalities
• Works well under pressure and prioritized multiple tasks
• Display strong interpersonal and communication skills
• Works in a fast paced environment with attention to detail
• Utilizes available time to improves processes
• Possesses good judgment
• Leads by example, demonstrates the desire to be viewed as a team player
• Handles sensitive information with integrity and confidentiality
TECHNICAL COMPETENCIES:
• Demonstrates a strong understanding of the manufacturing process
• Demonstrates the technical ability of the parts and components required for each product line
• Strong computer skills, to include excel, word and power point
• Communicates clearly, demonstrates ability to provide explanation and options to complete assignments
• Responds with courtesy, clarity and accuracy to inquiries from client and departments within the organization
• Applies due diligence and sound judgment when responding to requests dealing with confidential information
• Effectively diffuses/ de-escalates difficult or confrontational situations
• Carefully reviews and checks the accuracy of information in work reports provided by management
• Establishes and maintains electronic and paper filing systems for instant retrieval
• Demonstrates proficiency in office software to create, format and edit forms and presentation
• Retrieve, inputs, edits, formats, transmits and links electronic file data
• Prioritizes task in a fast paced, changing environment through frequent interruptions and changing deadlines
• Identifies what needs to be done and takes action before being asked or required
• Demonstrates expert knowledge of office policies
• Clearly and concisely, composes/proofreads/ edits documents such as email, letters or memos
• Carefully prepares for meetings, travel and conferences for team
• Organizes information or materials for others
• Develops and uses system to organizes and track information
