Administrative Coordinator - (ICDAI) Contractual

Work for the IMF. Work for the World.

 

ICDs Contractual Floater will assist with the administrative workflow of the assigned work unit and administrative and logistical project or mission support. Proofreads, edits, reviews, and formats documents; addresses routine questions and correspondence; maintains databases; and refers complex issues to higher-level Coordinators or the supervisor. Participates on Fund-wide administrative committees and working groups, including those for technology reviews.

Major Duties and Responsibilities

Participates in the drafting of documents by integrating text, tables and charts from multiple sources/software applications. Drafts and edits routine correspondence on administrative matters. Proofreads and edits documents on behalf of supervisor and/or office/division staff; ensures correct grammar, spelling, and punctuation; formatting in accordance with Fund style. Provides administrative and logistical support for mission teams both before and after the mission in coordination with field offices when necessary. Organizes, files, and retrieves documents from physical and electronic repositories. Maintains, tracks and extracts data from administrative, economic, and financial databases. Initiates standard reports to inform administrative decisions or check compliance with Fund procedures. Reviews incoming and outgoing documents (such as board documents, briefing papers, back-to-office reports) and distributes board documents, including prior editing and formatting, to send them through the review process. Monitors and responds as necessary to e-mail, fields requests for information/comment, and tracks/enforces all associated deadlines. Prioritizes, routes, and schedules work to ensure an appropriate and efficient resolution/response. Anticipates and resolves competing priorities or escalates to a senior Coordinator or supervisor when necessary. Assists with first-line technical support to colleagues at all levels within the work unit on Fund systems, office productivity software, and other office automation technologies such as mobile technology and teleconferencing. Guides and follows up with technical support vendors/contacts on behalf of supervisor and/or staff. Assists with expert and vendor administration/on-boarding, off-boarding, provisioning, and financial/budgetary tracking and reporting. Organizes meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers. Coordinates and publishes internet or IMF intranet postings for the work unit, including country entries. Requests interpretation services when needed. Disseminates Fund administrative policies within the work unit for staff at all levels. Creates and maintains spreadsheets to track administrative data or processes for the unit. Ensures compliance with policies and liaises with relevant departments to resolve issues, as necessary.

Other tasks as assigned by the division.

MINIMUM QUALIFICATIONS

Educational development, typically acquired by the completion of a high school diploma, or equivalent, supplemented by a minimum of two (2) years of relevant experience, is required. No previous experience would be required for those who have completed a university degree. 

Department:

ICDAI Institute for Capacity Development Immediate Office

Hiring For:

A03, A04

The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.