Billing Specialist

Description

JOB SUMMARY: This position is responsible the bookkeeping of grain and feed transactions for multiple locations along with monitoring inventory and producing reports. This activity will include: inputting grain tickets for incoming grain and for outgoing grain, grain transfers, grain contracts, and settlement checks. This position will have working knowledge of both the point of scale and the point of sale systems. Invoicing of point of sales transactions, balancing cash drawers daily, and balancing daily deposits will also be required of this position. This person will frequently be the first contact for customers calling in to the office or walking into the office. They are expected to wait on customers at the front counter and answer the phone, along with any of their responsibilities, in a professional manner that will optimize the cooperative’s market share and savings, improve the cooperative’s efficiency, help achieve the cooperative’s mission and goals, and provide outstanding customer service. This employee will maintain a positive attitude that promotes team work within the entire cooperative and a favorable image of the cooperative.

ESSENTIAL QUALIFICATIONS:

1. Current knowledge of Point of Sale and Point of Scale software.
2. Current knowledge of Ag-trax software pertaining to agronomy billings.
3. Knowledge of seed, chemicals, fertilizer products and store inventory.
4. Able to work independently with minimum supervision.
5. Must be accurate and detail oriented.
6. Computer and data entry skills.
7. Ability to react to change productively and handle other essential tasks as assigned.
8. Ability to deal with emotional customers and help resolve complaints.

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee frequently is required to taste or smell. The employee must be able to regularly lift and/or move up to 20 pounds and frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

PERSONAL PROTECTIVE EQUIPMENT:

Appropriate personal protective equipment in restrictive areas.

REQUIRED EDUCATION AND/OR EXPERIENCE:

A high school degree with two years of college level accounting or equivalent experience.

Requirements

JOB REQUIREMENTS:

1. Perform bookkeeping functions for grain transactions at all locations assigned. This includes input of grain tickets into Point of Scale system, reconciliation of grain accounts, grain transfers, writing grain contracts, writing grain settlement checks, and filing grain settlement paperwork.
2. Run the scale, probe grain trucks, test the grain, and input necessary information into Point of Scale system.
3. Input feed and counter sales transactions into the Point of Sale system, invoice customers, and check credit balances monthly.
4. Perform Ag-trax accounting for assigned locations including invoicing work orders for custom applications and point of sale invoicing for wet fertilizer, dry fertilizer, and ammonia.
5. Give out prices for agronomy applications to callers.
6. Enter invoices, produce billings, set up new accounts, and perform account maintenance for agronomy transactions in an efficient and accurate manner.
7. Monitor inventory of fertilizer, chemicals, and store items. Order inventory for all locations assigned. Monitor fuel inventory at card-trol locations and stations and order fuel as necessary. Maintain monthly fuel reconciliation.
8. Produce daily and month end reports.
9. Balance locations deposits and cash box daily.
10. Wait on walk in customers promptly and courteously with a friendly smile and answer incoming calls in a professional and courteous tone. Thank all customers for their business.
11. Work with your customers to resolve problems and report any unresolved issues to your manager.
12. File grain settlement sheets.
13. Actively work to increase personal knowledge and skills.
14. Attend training sessions as directed by your manager.
15. Complete special projects assigned by your manager.

WORKING CONDITIONS:

Job involves work inside a climate-controlled office atmosphere and outside in hot and cold weather.

This job description does not list all the duties of the job. You may be asked to perform other duties. Management has the right to revise this job description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.

Please sign below to acknowledge that you have received and understand this job description.

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EMPLOYEE SIGNATURE/DATE SUPERVISOR’S SIGNATURE/DATE