Role Overview & Objective:
This role plays a key function in supporting logistics efficiency, cost optimization, and compliance within the warehouse operations. It involves the preparation and management of documentation for inbound/outbound shipments, tax exemptions, and ensuring full compliance with customs requirements. It also includes coordination with relevant authorities and partners for smooth logistics execution.
Key Responsibilities & Deliverables:
1. Logistics Operations:
- Manage and prioritize inbound/outbound goods according to procurement SOP.
- Ensure proper documentation (K1 forms, receipts, invoices) is maintained.
- Coordinate quarterly meetings with customs officers and freight forwarders for updates and issue resolution.
- Identify and develop partnerships with freight forwarders or courier services.
- Monitor logistics performance, maintain ERP logistics flowcharts, and ensure timely PR issuance for transport costs.
- Identify suitable HS codes and manage tax exemptions (e.g., MOF applications, Form E, MJFTA).
- Ensure invoices related to logistics (trucking, SST, courier) are paid on time.
2. Warehouse / Inventory:
- Support Warehouse Admin in updating IQMS, managing staff timesheets, and handling administrative matters.
- Participate in daily, weekly, and monthly warehouse meetings.
Key Performance Indicators (KPIs):
- Zero or minimal non-compliance cases.
- Accurate declarations and timely arrivals of urgent parts.
- Cost-effective logistics operations and utilization of tax exemption opportunities.
Qualifications & Skills:
- Education: Bachelor's Degree or equivalent in any field.
- Experience: 3–5 years in logistics management.
- Skills:
- Leadership and independence
- Proficient in Microsoft Office and ERP systems
- Strong analytical and problem-solving skills
- Detail-oriented, adaptable, and resilient under pressure
Other Expectations:
- Maintain strong relationships with internal and external stakeholders.
- Stay updated and compliant with company policies and procedures.
- Ensure ethical conduct, privacy, and anti-corruption principles are upheld.
- For managers: support team development, enforce safety practices, and foster clear communication.
