Description

GNS Job Description – Assistant Project Manager

Job Title

Assistant Project Manager

Department/Business Unit

Operations

Reports To

Project Manager / Operations Manager

FLSA Status

Exempt

Salary

Based on Merit

Purpose of Job

Assist Project Managers and field leadership in the planning, coordination, documentation, and successful execution of electrical construction projects from preconstruction through project closeout. Support project operations through procurement coordination, document management, scheduling support, financial tracking, communication, and administrative project execution while developing the skills necessary for advancement into a Project Manager role.

Primary Responsibilities, but not limited to:

1. Assist Project Managers and Superintendents with day-to-day project coordination and administrative support. 
2. Review project drawings, specifications, contracts, and submittals to develop understanding of project scope and requirements. 
3. Support project startup activities including turnover meetings, document setup, permit tracking, and project logs. 
4. Assist with preparation, tracking, and distribution of RFIs, submittals, change orders, purchase orders, and project correspondence. 
5. Maintain organized project documentation in accordance with company standards and contract requirements. 
6. Assist with procurement activities including material tracking, vendor coordination, rental coordination, and delivery schedules. 
7. Support scheduling efforts by tracking milestones, long-lead items, manpower coordination, and schedule updates. 
8. Monitor project cost reports, budget updates, committed costs, and billing documentation under direction of the Project Manager. 
9. Assist with preparation of monthly forecasts, job status reports, and project financial tracking. 
10. Coordinate communication between field teams, vendors, subcontractors, clients, engineers, and internal departments. 
11. Attend project meetings and prepare meeting agendas, notes, and follow-up action items. 
12. Assist in identifying scope changes and support change order documentation and pricing efforts. 
13. Track project delays, documentation requirements, and closeout requirements. 
14. Support BIM coordination, layout coordination, and drawing/document revisions in conjunction with field leadership and BIM personnel. 
15. Maintain project logs including submittals, RFIs, change orders, procurement logs, and closeout documentation. 
16. Assist with project closeout activities including as-builts, O&M manuals, warranties, punch lists, and final documentation turnover. 
17. Promote positive working relationships with clients, subcontractors, suppliers, and project team members. 
18. Support company safety standards, operational procedures, and quality expectations throughout project execution. 
19. Perform additional assignments and responsibilities as requested. 

Travel Requirements

? Travel to project sites as required
? May vary depending on project assignment

Skills, Knowledge, Qualifications & Experience

? 2–5 years of construction or project coordination experience preferred
? Experience in commercial electrical construction preferred
? Basic understanding of construction drawings, specifications, and contracts
? Strong organizational and documentation skills
? Ability to prioritize multiple tasks and deadlines
? Strong communication and interpersonal skills
? Proficiency in Microsoft Office Suite, especially Excel
? Ability and willingness to learn construction management software systems
? Basic understanding of scheduling, procurement, and cost tracking processes
? Strong problem-solving abilities and attention to detail
? Ability to work collaboratively with field and office teams
? Self-motivated with a strong desire for professional growth and advancement

Key Performance Indicators (KPIs)

• RFI and submittal turnaround time
• Documentation accuracy and organization
• Procurement tracking effectiveness
• Schedule support and milestone tracking
• Billing and change order support accuracy
• Project closeout efficiency
• Communication responsiveness
• Team collaboration and support effectiveness

Work Environment

Combination of office and active construction site environments. Frequent interaction with field personnel, clients, vendors, subcontractors, and company leadership. May require travel to project sites. Ability to work under pressure and meet deadlines in fast-paced environments. Must follow all required PPE and jobsite safety requirements.