OVERVIEW
The University of St. Thomas invites qualified candidates to apply for a Coordinator II position within the Opus College of Business.
The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment. The University is an Equal Employment Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic. This commitment to inclusion and equal opportunity is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission.
JOIN OUR COMMUNITY
The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:
- Tuition Remission for employees, spouses, and dependents
- Generous Retirement Contributions to support your future
- Comprehensive Health Coverage including medical, dental, and vision
- Fully Paid Insurance: disability, life, and AD&D
- Paid Parental Leave to support growing families
Hourly Range: $20.00 to $25.25
The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information.
JOB SUMMARY
Under minimal supervision, the Department Coordinator supports and coordinates the academic and operational functions of the academic departments they are assigned to within the Opus College of Business. This role blends routine logistical responsibilities with professional-level tasks requiring critical thinking, project coordination, and effective communication. This position ensures that daily operations run smoothly while also contributing to broader departmental goals and continuous improvement efforts. This position is also responsible for providing faculty with all materials and the support necessary for their classroom teaching, committee work and research. In addition, each Department Coordinator has individual responsibilities such as committee support, coordinating the IDEA process, office management, book orders and copyright.
ESSENTIAL FUNCTIONS
- Supports faculty and department leadership by managing departmental programs and initiatives, organizing projects, and helping improve operational efficiency. Serves as a daily contact for faculty questions and provides information to all faculty on available resources. Communicates UST/OCB policies, procedures and deadlines. Provides an orientation to all new full-time and adjunct faculty covering University and OCB requirements, facilities and support. They serve as the go-to person for faculty questions and onboarding, offering guidance to full-time, adjunct, and visiting faculty alike, and ensuring they are well-integrated into university systems and culture.
- Supports student-facing processes. The Coordinator manages major and minor declarations, ensuring timely updates with the Registrar’s Office. They are available for drop-in student questions about on-campus resources and proctor make-up exams in a secure, distraction-free setting.
- Coordinates department and committee meetings as requested. Schedules faculty meetings, study sessions, lunches and other events with awareness of the best usage of University resources. Assists faculty in preparing documents for conferences, meetings and events. Communication and liaison responsibilities are central to this role. The Coordinator maintains clear and consistent communication between departments and university offices, communicates policies and deadlines, and resolves or escalates administrative concerns as needed.
- Provides daily support for faculty by organizing materials necessary for their classroom teaching. Offer help with instructional tools like Canvas, classroom materials, such as student tent cards and photo rosters, and access to teaching resources. The Coordinator assists all faculty with placing and managing online book orders for their courses, ensuring timely submission and communication with the bookstore. Facilitates all logistical aspects of guest speaker visits and other academic events. Assists faculty in producing documents for conferences, meetings and events.
- Oversees faculty office and support spaces. This includes managing inventory, office supplies, and equipment; troubleshooting and resolving copier/printer issues; and coordinating swipe entry access. This role also coordinates faculty office moves and handles facilities and ITS service requests on behalf of faculty to ensure their workspaces and technology are functional and up to date. These duties are shared in partnership with a second department coordinator to ensure seamless coverage and service.
- In recruitment and academic personnel processes, the Coordinator manages all aspects of faculty searches—from gathering and posting applicant materials for review by faculty to scheduling interviews and candidate visits—ensuring a positive and professional experience. Coordinates all aspects of interviews including inviting candidates, coordinating schedules with all required UST faculty and administrators, arranging presentations, small group meetings and other logistics. Acts as the point person for all candidates to assure that the schedule is followed, candidates are well attended to and feel welcome, and expenses are reimbursed. Once hires are made, the coordinator oversees the processing of new faculty contracts through Human Resources. They also coordinate third-year review, tenure, and promotion processes by organizing documentation, uploading materials, and scheduling meetings.
- Planning and executing meetings and events—such as faculty meetings and guest lectures. The Coordinator handles logistics, scheduling, and materials preparation to ensure a polished and efficient experience. They also assist faculty with creating documents for academic events, conferences, and presentations.
QUALIFICATIONS
Minimum Qualifications
- High school diploma or the equivalent
- Three years of administrative support experience
Preferred Qualifications
- Prior administrative experience in higher education setting
HOW TO APPLY
All interested candidates must apply online at https://www.stthomas.edu/jobs/. Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application.
In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.
Official job posting is available at www.stthomas.edu/jobs.
