Full TimeENMiddle East
Procurement - Management in Training - UAE National only
(PO Agent)
JOB FAMILY : TRANSACTIONAL PROCUREMENT MANAGEMENT
Description
Detailed responsibilities ▪ Manage and follow up procurement requests and orders ▪ Ensure that delivery of the product or the service is compliant with the contractual terms (time, quality, price …)
▪ Manage daily activities within the “Procure to Receive” process, with purchasing operations policies and procedures
Support specifiers and confirm needs
✓ Receive procurement requests
✓ Record or re-record supply needs
✓ Identify and select the best supplier (references, catalogues)
✓ Ensure good compliance with operating procedures (quotes)
✓ Verify purchase requisitions for accuracy, completion, required approvals, and contract compliance
✓ Address inquiries on missing items / order status of products from internal customers
Execute the core aspects of the supply process
✓ Convert low-to-moderate spend/risk purchase requisitions, covered under contract, to a purchase order (PO); approve POs up to a specified amount
✓ Handle procurement requests and prioritize requirements based on urgency (regrouping orders based on volumes)
✓ Place orders into the information system
✓ Ensure order accuracy, ship method, payment terms, etc.
✓ Maintain correct pricing on item files, orders, shipments, and specifications. Resolve discrepancies related to procurement / pricing issues
✓ Ensure the Group's rules, health, safety & sustainable development policies and ethical standards (internal and external) are applied throughout the Procurement process
Manage supply logistics
✓ Provide suppliers with valid delivery dates and support order expediting; Track incoming deliveries (reminders)
✓ Approve orders up to the permitted value
✓ Manage and identify risks of breaches in the supply chain and inform the specifier (traceability)
✓ Facilitate the correct use of tools
✓ Interact with suppliers to resolve transactional issues on a daily basis
Manage and resolve non-compliances and disputes
✓ Manage disputes (receipt, invoicing)
✓ Assess internal operational performance and suppliers (compliance)
✓ Suggest ways to reduce incidents
✓ Interface with accounts payable for payment or other issues relating to suppliers
6
Key Core / Technical Competencies
Short description / Key words
PO Agent
Category Management
Market intelligence, Strategy development, SRM ( classification, performance, action plan) & Partnering, Innovative solution, Contract Mgt (implementation &monitor), Value creation, Levers, R&O, Spend analysis, Auction
2
Sourcing Management
Market survey; Supplier & Sub Contractors Identification, Selection, Qualification, Evaluation, Performing Panel, Financial KPIs; Understand & Challenge the needs, Tenders; Negotiation; Contractualization, Clauses, Penalties, Liabilities, Guaranties, TCO, Budget & Performance plan, R&O, Price Quality Delay, Claims, Cost Management, Performance, Cash management, Payment Terms, Commercial Rewards, Billing Schedule, Forewards ( basic knowledge), Indexes
2
Process & Compliance & Digital
Policies, Governance, Rules, Processes, Tools (incl ERP & P2P process), KPIs, Digital Transformation, Performance, Expertise in excel and power BI, smart data analysis, etc
2
Operational Procure to Pay
Place and monitor Purchase Order; Receipt; Invoice; Catalogs
4
Logistic & Supply Chain
Shipment/Transport Management; Documentation (Tech/Import/Export); Delivery scheduling, Customs, Logistic provider Management, Reception
2
