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Purpose of Position:
To execute all Suppliers or Creditors payments on time monthly and accurately record and report expenditures. Perform reconciliations monthly of Creditors’ accounts and maintain records of accounts payable.
Qualifications/Key Requirements:
- Grade 12, Accounting as a passed matric subject
- Basic Bookkeeping Certificate or Diploma (NQF 5)
- 2-3 years or more of related experience, with proven track record
Key Accountabilities:
- Ensure cost estimates and quotes for prospective clients are done accurately.
- Receive orders and match them with invoices.
- Follow up on variances.
- File all invoices and EFT payments.
- Review invoices to ensure they are correctly coded, properly authorized.
- Confirm that vendor numbers, allocations and/or cost centres, dates and amounts are attached to invoices.
- Process invoices on time into the computer for the cheque run.
- Upload information on to the system and do invoice verification.
- Code invoices with appropriate GL account numbers.
- Check that all the invoices are signed off or goods received in SAP by the relevant party.
- Do correct payment to creditors timeously. (Settle discounts where applicable, depending on cash flow, complete deposit slips where necessary, issue cheques, ensure cheques are correctly signed off.)
- Communicate appropriately with suppliers on payments.
- Attend to problems e.g. Reversal of double payments, outstanding invoices, credit notes and payments not processed on accounts, VAT paid etc.
- Prepare payments of all third parties.
- Check vendor payments processed to make sure that there are no over or re-payments.
- Verify that suppliers’ statement amounts are balanced to the cheque amount and request statements from suppliers, if outstanding.
- Responsible for intergroup confirmation letters.
- Reconcile and find all discrepancies on creditors.
- Complete a monthly creditor’s recon for every supplier and follow up on outstanding items.
Closing date : 26 May 2026
O&L - a Great Place to Work.
Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.
"This position is subject to a pre-employment screening and vetting process, and by applying for this position, applicants acknowledge that they are aware that the Company reserves the right to carry out screening and pre-employment vetting for all shortlisted applicants. Certificate of Conduct issued by the Namibian Police (not older than 6 months) may be required from all shortlisted applicants."
Requisition ID: 5691
