The Opportunity

Brunswick Group seeks an experienced and dedicated individual to join the team as an Executive Assistant. In this role, you will manage the operational, administrative, and coordination needs of a selection of our Business Development activities and providing support to Partners and Directors (herein called “the Leadership”).

This role requires impeccable organizational skills, an unrelenting attention to detail, a proactive and agile mindset, a professional and collaborative approach and the ability to handle confidential information with discretion. The ideal candidate will thrive in a fast-paced focused environment, will have the ability to serve as a thought partner and will be a driver of excellence in the undertaking of tasks.

Key Responsibilities

Calendar and Schedule Management, Meeting Preparation

• Optimize the Leadership’s time by planning and coordinating schedules, resolving conflicts, anticipating any difficulties, negotiating and allocating time to priorities across multiple time zones and making sure they are in the right place at the right time, with the right information and briefing to hand.
• Appropriately prioritize and coordinate internal and external commitments to optimize the Leadership’s time.
• Coordinate briefings and gather relevant materials, making sure that the Leadership is provided with the relevant papers or briefing in advance of meetings.
• Able to draft documents, edit presentations and assist with other preparations of presentation materials, collaborating appropriately across teams and functions.
• Managing general events admin, including but not limited to invitation emails, confirmation emails, chasing outstanding responses, filing and upkeep of the intranet and related databases. Also continuously looking for ways to drive efficiencies

Travel Coordination

• Arrange complex international and domestic travel itineraries, including flights, accommodations, visas and ground transportation.
• Prepare detailed travel agendas and ensure all necessary travel documentation is in order.
• Arrange, organize and implement attendance at conferences, events and meetings for the Leadership including arranging business travels both domestic and international.

Collaboration, Communication and Correspondence

• Anticipate problems and remain sensitive to issues that require diplomacy, while working toward swift resolution.
• Understand and remain abreast of the nature of our firm’s work, how the leadership team functions and your role in facilitating that work in order to seamlessly coordinate with other teams across the firm globally.
• Draft, review, and edit correspondence, presentations, and reports as needed.

Information Management

• Maintain accurate and up-to-date files, records, and databases, ensuring easy accessibility for the Leadership.
• Conduct research and compile information as requested to support decision-making and strategic initiatives.
• Keep the Leadership abreast of trends, company initiatives and events.

Meeting Coordination and Support

• Prepare agendas, materials, and presentations for meetings attended by the Leadership.
• Record meeting minutes, follow up on action items, and ensure timely completion of tasks.

Project Coordination

• Assist in coordinating special projects and initiatives as assigned by the Leadership, collaborating with cross-functional teams as necessary.
• Track project milestones and deadlines, providing regular updates and status reports.
• Possess keen awareness of business strategies and acts as project manager where necessary.

Confidentiality and Discretion

• Handle confidential information with utmost sensitivity and discretion.
• Maintain a high level of professionalism and integrity in all interactions and communications.

Knowledge, Skills and Competencies

Professional Experience & Technical Proficiency 

• Minimum 5 years of administrative and operational experience, ideally within professional services, law firms, financial institutions, or international organisations.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with Power BI is a plus.
• Practical experience with of AI productivity tools such as CoPilot and ChatGPT.
• Comfortable managing complex schedules across multiple time zones.

Communication & Collaboration

• Exceptional verbal and written communication skills in English and Japanese.
• Strong interpersonal skills with the ability to work independently and as a collaborative team member.
• Proven ability to engage with stakeholders and clients in a professional and service-oriented manner.
• Demonstrates discretion and sound judgment when handling confidential information.

Project & Time Management

• Strong project coordination and task execution capabilities.
• Effective multi-tasker with sharp time management and organisational skills.
• Maintains high attention to detail and follows through on commitments under tight deadlines.

Professionalism & Adaptability

• Maintains the highest standard of professionalism in all interactions and environments.
• Displays a proactive, solution-driven mindset and a readiness to take on new challenges.
• Adapts effectively in fast-paced, evolving contexts with a clear focus on results and quality.

Business Acumen & Global Perspective

• Demonstrated interest in business operations and current global affairs.
• Brings a strategic mindset to administrative responsibilities and aligns work with broader organisational goals.

Our Benefits

We offer a comprehensive benefits package, including:

• Annual Discretionary Bonus: Based on company and individual performance.
• Complimentary daily meals and refreshments — Enjoy breakfast, lunch, and unlimited all-day coffee and snacks, all provided in our on-site canteen and café.
• Generous Leave: 25 days’ annual leave plus an additional day for your birthday.
• Family Leave Policies: Maternity, Paternity, Shared Parental, and Adoption leave.
• Employee Assistance Programme: Support for your wellbeing.
• Headspace Membership: Access to mindfulness and meditation resources.
• Training Sessions: Lunch & Learn opportunities.
• Social Activities: Regular social, cultural, and charitable events.

 

About Brunswick

Brunswick is a global advisory firm. We help companies tackle high-stakes issues, navigate complex stakeholder relationships, and deliver high-impact outcomes. 

Our clients value our ability to anticipate, shape, and respond to the key players and forces in the financial and investment arena, regulatory and geopolitical universe, NGO community, workforce and beyond. They rely on us for deep experience, fresh perspectives and original thinking. So, in Brunswick you will find an exceptional range of experience and talent with a rich mix of backgrounds. From the beginning, we have prioritized attracting, developing, and retaining the best professionals in the industry, united by a culture of inclusivity, excellence, and intellectual curiosity.

Founded in 1987 in London, the firm has organically grown to 27 offices in 18 countries across the Americas, Europe, Middle East, Africa, Asia and Australia. We operate as a “one-firm firm” with no individual profit centers. This allows us to assemble fully integrated, bespoke teams for each client, able to draw on the full resources of Brunswick anywhere in the world. 

 

Brunswick is an equal opportunity employer.  All qualified applicants will be considered without regard to race, religion, color, national origin, gender, sexual orientation, age, disability, pregnancy, genetic information, or any other status protected by applicable law. Please read our Global Privacy Notice to understand how your data is managed.