Commercial Property Coordinator (Office/Retail/Industrial)

Company Description

Cirrus Asset Management, Inc. is currently seeking a Commercial Property Management Coordinator to assist with three assets located in Buena Park, Fullerton, and Santa Ana California.  The position will assist with day-to-day property management needs for the above-mentioned assets, two of which are commercial industrial and one regional mall. 

COMPANY BACKGROUND:

Cirrus Asset Management, Inc. is responsible for the asset management and operational services in Commercial (Office, Retail, MOB, Industrial, Redevelopment) and Multifamily product types. Our properties are predominately located in California, Hawaii, Washington, Colorado, Texas, and Utah.

At Cirrus Asset Management, we are dedicated to providing exceptional property management services to property owners and residents alike. With our expertise and passion for real estate, we strive to create a seamless and rewarding experience for all parties involved.

Our company culture is defined by its unwavering commitment to integrity, empowerment, respect, teamwork, innovation, and exceptional customer service. These values shape our everyday actions and guide us in achieving our mission and serving our clients effectively.  

What's in it for you?

• Paid Holiday, Sick, and Vacation Time
• Health Insurance
• Life Insurance
• Dental Insurance
• Vision Insurance 
• 401k Plan
• Healthcare Spending or Reimbursement Accounts such as HSAs, FSAs, HRPs, and HRAs

Job Description

Experience in commercial property management (Office, Retail, Medical Office, Industrial, Redevelopment) is required for consideration.

KEY RESPONSIBILITIES/DUTIES:

• Using solid organizational skills, track and report work orders, leasing inquires, and TI projects.
• Schedule, follow up, and coordinate with vendors and tenants.
• Support lease contract-related document preparations (Leases, Amendments, Addendums, LOI’s) and possess a working knowledge of core lease clauses and provisions.
• Works closely with the Division Head, Asset Manager, and the Property Manager in regard to Landlord Work and Tenant Improvement related estimates. 
• Visit assets performing monthly property inspections, and to meet vendors/tenants.
• Effectively follow up with tenant(s) regarding outstanding A/R.
• Ensuring timely and accurate payments, proficiently and accurately process A/P. 

Qualifications

KEY TRAITS FOR SUCCESFUL CANDIDATE:

• Organizational skills to manage multiple projects while prioritizing more urgent.
• Possesses quality writing skills, both technical writing and professional business communications.
• Proven analytical and creative problem-solving skills.
• Passionate attitude, outgoing and focused work ethic.
• Thrive off of team, pace and urgency.

EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.)

• A minimum of one year of successful property management experience in a commercial office environment.
• Ability to read, interpret, and fully understand commercial leases. In addition to abstracting leases, and critical lease provisions.  
• Ability to effectively present information to tenants, business owners, and Cirrus’ leadership team.
• Ability to respond effectively to the most sensitive inquiries or complaints in a timely and professional manner.
• Proficient in Microsoft Office, especially Excel, PowerPoint, and Word.
• Experience with Yardi or similar software.
• Prior experience with maintenance or service ticketing system software such as Angus preferred. 

PHYSICAL DEMANDS: 

• In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to allow differently abled individuals to perform the essential functions of the job.
• The nature of work requires an ability to effectively communicate and exchange information, collect, compile, and prepare work documents, and operate standard equipment. Ability to climb up and down a ladder and move around sites. Exposure to dust, dirt or other construction hazards during site visits.

Additional Information

Location: Buena Park

Pay: $21-$24 hourly

Schedule: Monday - Friday (9am - 6pm) 

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

We are an equal opportunity employer and all applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories.

All your information will be kept confidential according to EEO guidelines.